Temporary Executive Assistant

Career Group; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Career Group is seeking a temporary Executive Assistant to support NYC teams for approximately 6–7 months, with a start date ASAP. The role is hybrid, with hours 9am–6pm, and must be flexible to be onsite when needed.

Responsibilities include scheduling heavy calendars and meetings, handling calls and correspondence, arranging travel, submitting expense reports, and preparing conference presentations. Requirements: 3–5 years of EA experience, strong organization, adaptability, and proficiency in

Qualifications

• 3–5 years of executive assistant experience.
• Energetic, motivated and team‑oriented.
• Flexible to adapt to last‑minute schedule changes.
• Strong organizational and multi‑tasking skills.
• Proficient in MS Office Suite and Concur.

Responsibilities

• Schedule and manage heavy calendars and meetings
• Managing incoming calls and correspondence
• Setting up for meetings, managing conference room calendars
• Arranging travel plans and itineraries
• Submitting expense reports
• Prepare presentations for conferences
• General administrative support as requested
• Assist with special events and projects as needed

Skills

Calendar management

Multi-tasking

Communication

Organizational skills

Travel coordination

Presentations

Tools

MS Office Suite

Concur

Job description

Our client, a financial services firm, is looking for a temporary Executive Assistant to assist their NYC teams! The ideal candidate will be adaptable, proactive, and willing to jump in wherever needed.

This role starts asap and will last around 6-7 months, with potential to extend.

Hours: 9am - 6pm

*Hybrid Schedule, but must be flexible to be fully onsite when needed

Responsibilities:

• Schedule and manage heavy calendars and meetings
• Managing incoming calls and correspondence
• Setting up for meetings, managing conference room calendars
• Arranging travel plans and itineraries
• Submitting expense reports
• Prepare presentations for conferences
• General administrative support as requested
• Assist with special events and projects as needed

Requirements:

• At least 3-5 years of experience
• Energetic, motivated, and team-oriented
• Personable and flexible to adapt to last-minute changes in schedule
• Strong organizational and multi-tasking skills
• Knowledge of MS Office Suite and Concur