Temporary Executive Assistant

RIVO Holdings, LLC; Encinitas (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

RIVO Holdings, LLC seeks a highly organized Temporary Executive Assistant to support our CEO during a leave coverage period. The role thrives in a fast-paced setting, demanding discretion, initiative, and meticulous attention to detail.

Responsibilities include calendar management, travel logistics, expense handling, and coordinating executive communications. This temporary position emphasizes confidentiality, professionalism, and proactive problem-solving in a dynamic environment.

Qualifications

• Experience supporting a CEO, C-level executive, or senior leader.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage the CEO's calendar, meetings, and scheduling requests.
• Coordinate internal and external meetings and travel logistics.
• Navigate scheduling conflicts and priorities in a fast-paced environment.
• Coordinate travel arrangements, itineraries, and related expenses.
• Review invoices, assist with expense reporting and signature tracking.
• Coordinate document execution and office events as needed.
• Support vendors, access, and urgent service requests.

Skills

Calendar management

Travel coordination

Organizational skills

Written & verbal communication

Discretion & confidentiality

Problem solving

Microsoft 365 (Outlook, Word, Excel,/+

Tools

Microsoft 365 (Outlook)

Word

Excel

Teams

Job description

We are seeking a highly organized, proactive, and detail-oriented Temporary Executive Assistant to provide comprehensive support to our CEO during a temporary leave coverage assignment.

The ideal candidate is an experienced Executive Assistant who thrives in a fast-paced environment and enjoys keeping executives organized, informed, and operating efficiently. This individual is resourceful, adaptable, and professional, with exceptional attention to detail, sound judgment, and a strong commitment to confidentiality.

Job Description

Executive Calendar & Scheduling

• Manage the CEO's calendar, meetings, appointments, and scheduling requests.
• Coordinate internal and external meetings, conferences, and related logistics.
• Proactively navigate scheduling conflicts, changes, and time-sensitive priorities.

Travel & Executive Logistics

• Coordinate domestic and international travel, including flights, transportation, accommodations, and detailed itineraries.
• Monitor and manage travel changes, delays, and cancellations.
• Coordinate reservations, events, entertainment, gifts, and other executive requests as needed.
• Review and route invoices and assist with expense reporting and credit card reconciliations.
• Coordinate document execution and signature tracking.
• Manage mail, shipments, returns, charitable contributions, and other administrative requests.
• Assist with office events, supplies, and executive office needs.
• Coordinate vendors, service providers, onsite access, and urgent service requests.
• Support vehicle administration and other special projects as needed.

Qualifications

Qualifications

• Prior experience supporting a CEO, C-level executive, or senior leader.
• Strong calendar management, scheduling, and travel coordination experience.
• Exceptional organizational skills and attention to detail.
• Ability to independently manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, sound judgment, and confidentiality.
• Proactive problem-solving skills with strong follow-through and accountability.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.

Additional Information

This is a temporary Executive Assistant opportunity providing leave coverage for an established executive office. The ideal candidate will be comfortable stepping into a dynamic environment, quickly building trust, and providing seamless support throughout the assignment.

A reasonable estimate of the hourly rate for this job is $28.00 to $38.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.

RIVO Holdings, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, citizenship status, disability, age (40 years old or older) and genetic information (including family medical history), past or present military or veteran status, or any other characteristic protected by applicable law.