Executive Assistant

InSync Consulting; Charleston (SC); On-site; USD 34,000 - 55,000; Part time

Job summary

InSync Consulting is seeking an experienced Executive Assistant to provide temporary administrative support to the CEO of a health organization. The role requires strong executive calendar management, organization, professionalism, and handling confidential information with discretion.

The ideal candidate has prior CEO/C-suite support experience and can manage competing priorities in a fast-paced environment. This on-site, part-time assignment starts ASAP and runs for about 8 weeks.

Qualifications

• Prior executive administrative support experience; direct CEO/C-suite support preferred.
• 3+ years of direct executive support experience.
• Strong MS Outlook calendar management skills and experience coordinating complex schedules.
• Excellent organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion and independently manage shifting priorities.
• Must be available to work onsite every Thursday and Friday and able to start ASAP.

Responsibilities

• Manage the CEO’s complex calendar, schedule meetings, resolve conflicts, and prioritize competing demands.
• Coordinate internal and external meetings with executive leadership and cross-functional teams.
• Prepare meeting agendas, presentations, notes, and follow-up items as needed.
• Coordinate Microsoft Teams meetings and assist with presentation materials and meeting logistics.
• Communicate professionally and discreetly with executives, administrative partners, and other stakeholders.
• Support executive priorities, time-sensitive requests, and special projects as assigned.

Skills

Executive support

Calendar management

Discretion

Time management

On-site availability

Tools

Microsoft Outlook

Microsoft Teams

PowerPoint

Microsoft Office

Job description

Job Description

** Schedule:** Part-Time | Thursdays & Fridays, 8 hours per day (16 hours/week)
** Contract:** Temporary, approximately 8 weeks, anticipated through December 31, 2026
** Start Date:** ASAP

Position Overview

We are seeking an experienced Executive Assistant to provide temporary administrative support to the CEO of a Health Organization. This role requires strong executive calendar management, exceptional organizational skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate has prior experience supporting CEO or C-suite leadership and can independently manage competing priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO’s complex calendar, schedule meetings, resolve conflicts, and prioritize competing demands.


• Coordinate internal and external meetings with executive leadership and cross-functional teams.


• Prepare meeting agendas, presentations, notes, and follow-up items as needed.


• Coordinate Microsoft Teams meetings and assist with presentation materials and meeting logistics.


• Communicate professionally and discreetly with executives, administrative partners, and other stakeholders.


• Support executive priorities, time-sensitive requests, and special projects as assigned.

Required Qualifications

• Prior executive administrative support experience; direct CEO/C-suite support strongly preferred.


• Targeting candidates with 3+ years of direct executive support experience.


• Strong Microsoft Outlook calendar management skills and experience coordinating complex schedules.


• Excellent organizational, communication, and time-management skills.


• Ability to handle confidential information with discretion and independently manage shifting priorities.


• Must be available to work onsite every Thursday and Friday and able to start ASAP.

** Preferred Qualifications:**

• Proficiency in Microsoft Teams, PowerPoint, and other Microsoft Office applications.


• Previous experience supporting executive leadership in a healthcare organization or academic medical center.

Important Assignment Details

• Short-term temporary assignment providing FMLA coverage, approximately 8 weeks.


• Fixed Thursday/Friday onsite availability is required; exact shift hours are pending confirmation.