Temporary Executive Assistant to CEO | Schedule & Travel

RIVO Holdings, LLC; Encinitas (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

RIVO Holdings, LLC seeks a highly organized Temporary Executive Assistant to support our CEO during a leave coverage period. The role thrives in a fast-paced setting, demanding discretion, initiative, and meticulous attention to detail.

Responsibilities include calendar management, travel logistics, expense handling, and coordinating executive communications. This temporary position emphasizes confidentiality, professionalism, and proactive problem-solving in a dynamic environment.

Qualifications

• Experience supporting a CEO, C-level executive, or senior leader.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage the CEO's calendar, meetings, and scheduling requests.
• Coordinate internal and external meetings and travel logistics.
• Navigate scheduling conflicts and priorities in a fast-paced environment.
• Coordinate travel arrangements, itineraries, and related expenses.
• Review invoices, assist with expense reporting and signature tracking.
• Coordinate document execution and office events as needed.
• Support vendors, access, and urgent service requests.

Skills

Calendar management

Travel coordination

Organizational skills

Written & verbal communication

Discretion & confidentiality

Problem solving

Microsoft 365 (Outlook, Word, Excel,/+

Tools

Microsoft 365 (Outlook)

Word

Excel

Teams

Job description

RIVO Holdings, LLC seeks a highly organized Temporary Executive Assistant to support our CEO during a leave coverage period. The role thrives in a fast-paced setting, demanding discretion, initiative, and meticulous attention to detail.

Responsibilities include calendar management, travel logistics, expense handling, and coordinating executive communications. This temporary position emphasizes confidentiality, professionalism, and proactive problem-solving in a dynamic environment.