Executive Assistant

Randstad USA; New York (NY); Hybrid; USD 130,000 - 145,000; Full time

Benefits offered by this job

Generous PTO & Benefits

401k + company match

Job summary

Randstad USA seeks an Executive Assistant to provide comprehensive administrative and operational support to the CEO and three C-suite executives in a fast-paced environment. This hybrid role is based in Midtown Manhattan (3 days in-office, 2 days remote) and requires meticulous scheduling, travel coordination, and stakeholder management.

Candidates should have a Bachelor’s degree and 10+ years of experience supporting senior leaders, with exceptional communication, discretion, and MS Office

Qualifications

• Bachelor’s degree and proven experience supporting senior executives in fast-paced environments.
• High discretion in handling confidential information and navigating leadership dynamics.
• Exceptional written and verbal communication skills.
• Advanced MS Office skills; Excel and PowerPoint; Dynamics experience a plus.

Responsibilities

• Coordinate complex schedules and high-priority engagements for three C-suite executives, including CEO. Proactively manage calendar conflicts, travel logistics (flights, hotels, itineraries), and tracking systems for deadlines and follow-ups.
• Prepare expense reports, maintain document repositories, manage executive distribution lists, and assemble comprehensive meeting packages for external engagements.

Skills

Organizational skills

Scheduling appointments

Problem solving

Microsoft Office

Communication skills

Education

Bachelor's degree

Tools

Excel

PowerPoint

Microsoft Dynamics

Job description

Seeking a highly skilled Executive Assistant to provide comprehensive administrative and operational support to the CEO and 3 C-suite executives. Operating in a fast-paced executive environment, this role requires exceptional attention to detail, sound judgment, and superior organizational skills to seamlessly manage complex scheduling, communications, and travel logistics.

Working closely with primary Executive Assistant, internal leadership, and external stakeholders, you will ensure the CEO's time, commitments, and preparation materials are completed with accuracy and efficiency. This position demands a high degree of discretion, professionalism, and executive presence when navigating sensitive dynamics and handling confidential information.

This position operates on a Hybrid schedule based out of Midtown Manhattan office (3 days in-office, 2 days remote). The Executive Assistant must remain fully accessible and responsive during remote working days.

salary: $130,000 - $145,000 per year

shift: First

work hours: 8 AM - 4 PM

education: Bachelors

Responsibilities

• Coordinate complex schedules and high-priority engagements for three C-suite executives, including CEO. Proactively manage calendar conflicts, real-time adjustments, travel logistics (flights, hotels, itineraries), and tracking systems for deadlines and follow-ups.
• Prepare expense reports, maintain document repositories, manage executive distribution lists, and assemble comprehensive meeting packages for external engagements.

Qualifications

• Bachelor’s degree and proven experience supporting senior executives in fast-paced environments. High discretion in handling confidential information and navigating leadership dynamics.
• Exceptional written/verbal communication skills, ability to anticipate stakeholder needs and manage shifting priorities seamlessly.
• Advanced skills in MS Office, specifically Excel (data/reporting) and PowerPoint (formatting presentations to corporate templates). Microsoft Dynamics experience is a plus.
• Generous PTO & Benefits, 401k + company match

Skills

• Organizational Skills
• Organization
• Scheduling Appointments
• Problem Solving
• Microsoft Office

Qualifications

• Years of experience: 10 years
• Experience level: Experienced

Experience

• Experienced
• 10 years

Education

• Bachelors (required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

This posting is open for thirty (30) days.