Executive Assistant

New York Technology Partners; San Francisco (CA); Hybrid; USD 55,000 - 96,000; Part time

Job summary

New York Technology Partners is seeking an experienced Executive Assistant to support a high-profile CEO on a temporary maternity leave basis in San Francisco. The role is hybrid with three days onsite per week, handling executive, calendar, travel, and confidential communications with discretion.

The ideal candidate has 4+ years of EA/PA experience, prior CEO-level support, and thrives in a fast-paced environment, delivering proactive, organized support while managing personal scheduling as

Qualifications

• 4+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or similar role supporting a senior executive
• Prior experience supporting a CEO, founder, or C-level executive
• Experience working in a fast-paced, high-expectation environment
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Excellent judgment and ability to anticipate needs
• Highly responsive, proactive, and detail-oriented
• Comfortable managing multiple competing priorities with minimal direction
• Ability to maintain confidentiality and exercise discretion
• Comfortable handling both professional and personal responsibilities
• Strong technology and calendar-management skills
• Ability to work onsite in San Francisco 3 days per week

Responsibilities

• Provide comprehensive administrative and executive support to the CEO
• Manage a complex and frequently changing calendar, including scheduling and coordinating meetings
• Coordinate internal and external meetings, calls, travel, and other logistics
• Act as a gatekeeper and professional point of contact for the CEO
• Prepare the CEO for meetings by organizing materials, agendas, schedules, and relevant information
• Track follow-ups, deadlines, and outstanding priorities
• Handle sensitive and confidential information with a high degree of discretion
• Coordinate with internal teams, external partners, and other stakeholders on behalf of the CEO
• Anticipate the CEO's needs and proactively address logistical and administrative issues
• Assist with occasional personal scheduling, errands, reservations, and other personal-assistant responsibilities
• Help manage day-to-day logistics and ensure the CEO's schedule runs efficiently
• Take on additional projects and administrative responsibilities as needed

Job description

Schedule: Hybrid, 3 days onsite per week

Type: Temporary / Contract

Anticipated Start: Mid-to-late November 2026

Duration: Approximately 5 months

About the Role

We are seeking an experienced Executive Assistant to support a high-profile, fast-paced CEO on a temporary basis during a maternity leave. This is a highly trusted role for someone who is comfortable operating with a high degree of discretion, organization, and independence.

The ideal candidate has experience supporting a CEO, founder, or other senior executive in a demanding environment and understands how to anticipate needs, manage competing priorities, and keep an executive organized and focused.

This role will primarily involve executive support, with some personal assistant-type responsibilities as needed.

Responsibilities

• Provide comprehensive administrative and executive support to the CEO
• Manage a complex and frequently changing calendar, including scheduling and coordinating meetings
• Coordinate internal and external meetings, calls, travel, and other logistics
• Act as a gatekeeper and professional point of contact for the CEO
• Prepare the CEO for meetings by organizing materials, agendas, schedules, and relevant information
• Track follow-ups, deadlines, and outstanding priorities
• Handle sensitive and confidential information with a high degree of discretion
• Coordinate with internal teams, external partners, and other stakeholders on behalf of the CEO
• Anticipate the CEO's needs and proactively address logistical and administrative issues
• Assist with occasional personal scheduling, errands, reservations, and other personal-assistant responsibilities
• Help manage day-to-day logistics and ensure the CEO's schedule runs efficiently
• Take on additional projects and administrative responsibilities as needed

Qualifications

• 4+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or similar role supporting a senior executive
• Prior experience supporting a CEO, founder, or C-level executive strongly preferred
• Experience working in a fast-paced, high-expectation environment
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Excellent judgment and ability to anticipate needs
• Highly responsive, proactive, and detail-oriented
• Comfortable managing multiple competing priorities with minimal direction
• Ability to maintain confidentiality and exercise discretion
• Comfortable handling both professional and personal responsibilities
• Strong technology and calendar-management skills
• Ability to work onsite in San Francisco 3 days per week