Temporary Administrative Pro — Facilities & Logistics

Bishop & Company, Inc.; Hawaii; Vor Ort; USD 22.000 - 31.000; Vollzeit

Benefits dieser Stelle

Health insurance

Paid holidays

Paid vacation

401k plan

Zusammenfassung

Bishop & Company, Inc. seeks an Administrative Assistant to support our Facilities & Logistics Department for a client in Honolulu, HI. This temporary full-time role involves processing purchases, invoices, and vendor relations in a fast-paced environment.

The ideal candidate will have 2+ years of office and customer-facing experience, strong MS Word/Excel/Outlook skills, and excellent organizational abilities. Local candidates only; early interview preferred.

Qualifikationen

• Requires a high school diploma or equivalent.
• Minimum two years of office experience.
• Minimum two years of customer service or public-facing experience.

Aufgaben

• Process purchase requisitions, purchase orders, and vendor invoices.
• Submit invoices to Accounts Payable with proper coding.
• Maintain organized electronic filing of contracts, invoices, and purchasing records.
• File invoices into designated shared folders.
• Track outstanding invoices and follow up with vendors as needed.
• Assist with project tracking spreadsheets and budget logs.
• Support vendor setup documentation, including W-9s and New Supplier Forms.
• Monitor inventory levels for Facilities & Logistics supplies.
• Order office, maintenance, housekeeping, and operational supplies.
• Track distribution of keys, uniforms, equipment, and department assets.
• Maintain inventory records and perform periodic audits.
• Provide administrative support for ongoing facility projects.
• Draft and post department communications and announcements.
• Schedule meetings and coordinate calendars.
• Record meeting minutes.
• Update department intranet pages.
• Assist with travel arrangements and reservations.
• Provide front desk coverage as needed during scheduled times.

Kenntnisse

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organization

Multitasking

Vendor communication

Ausbildung

High school diploma

Bachelor's degree (preferred)

Jobbeschreibung

Bishop & Company, Inc. seeks an Administrative Assistant to support our Facilities & Logistics Department for a client in Honolulu, HI. This temporary full-time role involves processing purchases, invoices, and vendor relations in a fast-paced environment.

The ideal candidate will have 2+ years of office and customer-facing experience, strong MS Word/Excel/Outlook skills, and excellent organizational abilities. Local candidates only; early interview preferred.