Administrative Assistant

Bishop & Company, Inc.; Hawaii; On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid vacation

401k plan

Job summary

Bishop & Company, Inc. seeks an Administrative Assistant to support our Facilities & Logistics Department for a client in Honolulu, HI. This temporary full-time role involves processing purchases, invoices, and vendor relations in a fast-paced environment.

The ideal candidate will have 2+ years of office and customer-facing experience, strong MS Word/Excel/Outlook skills, and excellent organizational abilities. Local candidates only; early interview preferred.

Qualifications

• Requires a high school diploma or equivalent.
• Minimum two years of office experience.
• Minimum two years of customer service or public-facing experience.

Responsibilities

• Process purchase requisitions, purchase orders, and vendor invoices.
• Submit invoices to Accounts Payable with proper coding.
• Maintain organized electronic filing of contracts, invoices, and purchasing records.
• File invoices into designated shared folders.
• Track outstanding invoices and follow up with vendors as needed.
• Assist with project tracking spreadsheets and budget logs.
• Support vendor setup documentation, including W-9s and New Supplier Forms.
• Monitor inventory levels for Facilities & Logistics supplies.
• Order office, maintenance, housekeeping, and operational supplies.
• Track distribution of keys, uniforms, equipment, and department assets.
• Maintain inventory records and perform periodic audits.
• Provide administrative support for ongoing facility projects.
• Draft and post department communications and announcements.
• Schedule meetings and coordinate calendars.
• Record meeting minutes.
• Update department intranet pages.
• Assist with travel arrangements and reservations.
• Provide front desk coverage as needed during scheduled times.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organization

Multitasking

Vendor communication

Education

High school diploma

Bachelor's degree (preferred)

Job description

Job Description

Administrative Assistant

Schedule: Monday–Friday, 9:00 AM–6:00 PM (as needed for operations)

Occasional 6:00 AM start once per month for team meetings

Assignment: Temporary Full-Time (Up to 6 months; assignment may end earlier based on operational needs)

Pay: Starting at $19.00/hour (Higher rates may be considered based on experience)

Parking: Street parking available

Bishop and Company is seeking a detail-oriented and organized Administrative Assistant to support our Facilities & Logistics Department for our client in theHalawa location. This temporary full-time opportunity is ideal for an experienced administrative professional who enjoys working in a fast-paced environment while supporting purchasing, inventory, and departmental operations.

What You'll Do

Financial & Administrative Support

• Process purchase requisitions, purchase orders, and vendor invoices
• Submit invoices to Accounts Payable with proper coding
• Maintain organized electronic filing of contracts, invoices, and purchasing records
• File invoices into designated shared folders
• Track outstanding invoices and follow up with vendors as needed
• Assist with project tracking spreadsheets and budget logs
• Support vendor setup documentation, including W-9s and New Supplier Forms

Inventory & Purchasing Coordination

• Monitor inventory levels for Facilities & Logistics supplies
• Order office, maintenance, housekeeping, and operational supplies
• Track distribution of keys, uniforms, equipment, and department assets
• Maintain inventory records and perform periodic audits

Department Operations Support

• Provide administrative support for ongoing facility projects
• Draft and post department communications and announcements
• Schedule meetings and coordinate calendars
• Record meeting minutes
• Update department intranet pages
• Assist with travel arrangements and reservations

Backup Administrative Coverage

• Provide front desk coverage as needed during scheduled times

Qualifications

• High school diploma or equivalent
• Minimum two (2) years of office experience
• Minimum two (2) years of customer service or public-facing experience

Preferred

• Bachelor's degree from an accredited college or university

Ideal Candidate

• Three (3) or more years of administrative experience
• Experience processing invoices and purchase orders
• Strong proficiency with Microsoft Word, Excel, and Outlook
• Excellent organizational and multitasking skills
• Professional communication skills with vendors and internal departments
• Ability to prioritize multiple assignments with minimal supervision
• Experience with inventory management or purchasing
• Experience supporting Facilities, Construction, Operations, or Healthcare departments is a plus

Physical & Work Environment

• Ability to sit and work at a computer for extended periods
• Keyboarding up to four hours intermittently
• Ability to occasionally lift, carry, push, or pull up to 35 pounds
• Indoor, air-conditioned office environment

Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify!

Location: Honolulu, HI

No relocation, In-state applicants only. Must be available to interview immediately.

Equal Opportunity Employer – Disability and Veteran