Honolulu On-Site Administrative Assistant — Calendar & Travel

Staffing Solutions Of Hawaii; Honolulu (HI); On-site; USD 52,000 - 56,000; Full time

Job summary

Staffing Solutions of Hawaii in Honolulu, HI is seeking an Administrative Assistant to provide essential support across contracts, purchasing, accounting, and travel coordination. This full-time temporary role requires punctuality and the ability to manage multiple priorities.

The candidate will coordinate meetings, manage calendars, process invoices, and communicate with contractors. Proficiency in Microsoft Office 365, a Hawaii driver’s license, and knowledge of hospitality or visitor industry

Qualifications

• 2 years of administrative work experience in marketing, public relations, advertising, promotion, community affairs, or business relations required
• Proficiency in Microsoft Office 365 (Word, Excel, contracts, and fiscal management) required
• Valid Hawaiʻi driver's license required
• Familiarity with hospitality/digital media preferred

Responsibilities

• Provide administrative and procedural support, including managing contracts, purchasing, accounting, and fiscal activities.
• Coordinate meetings and manage calendars.
• Prepare travel forms and coordinate travel arrangements for staff and contractors.
• Establish and maintain procurement approvals, correspondence, and supporting documents
• Process invoices and prepare payments.
• Handle contractor communication, track deliverables, contract status, and payment status updates.
• Other duties as assigned.

Skills

Communication

Multitasking

Calendar management

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Staffing Solutions of Hawaii in Honolulu, HI is seeking an Administrative Assistant to provide essential support across contracts, purchasing, accounting, and travel coordination. This full-time temporary role requires punctuality and the ability to manage multiple priorities.

The candidate will coordinate meetings, manage calendars, process invoices, and communicate with contractors. Proficiency in Microsoft Office 365, a Hawaii driver’s license, and knowledge of hospitality or visitor industry