Front Desk & Office Coordinator - Client Service Pro

ProSearch; Portland (ME); Presencial; USD 33.000 - 39.000; Jornada completa

Descripción de la vacante

ProSearch in Portland, Maine is seeking a friendly Office Assistant to join a mid-sized professional services firm. This onsite role blends front desk reception, client service, and administrative coordination to keep a busy office running smoothly.

The ideal candidate is professional, organized, and enjoys working with people in a collaborative environment. Monday–Friday, 9–5, with pay $24–$28/hr depending on experience.

Formación

• Previous experience in office administration, reception, or customer service preferred.
• Strong organizational skills with the ability to multitask and prioritize.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Excellent communication skills and a professional, welcoming demeanor.
• Strong attention to detail and ability to handle confidential information.
• Dependable, proactive, and comfortable working independently or as part of a team.
• Legal office experience is a plus, but not required.

Responsabilidades

• Greet clients and visitors, answer incoming calls, and manage the reception area.
• Assist with new client intake, scheduling consultations, and preparing necessary paperwork.
• Coordinate conference room scheduling, meeting setup, and occasional catering.
• Manage incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies, equipment, and common areas.
• Provide administrative support to attorneys and staff, including document preparation, scanning, copying, and filing.
• Assist with special projects and general office needs as they arise.

Conocimientos

Office admin

Organizational skills

Communication

MS Office

Confidential handling

Team player

Independent worker

Herramientas

Microsoft Office Suite

Descripción del empleo

ProSearch in Portland, Maine is seeking a friendly Office Assistant to join a mid-sized professional services firm. This onsite role blends front desk reception, client service, and administrative coordination to keep a busy office running smoothly.

The ideal candidate is professional, organized, and enjoys working with people in a collaborative environment. Monday–Friday, 9–5, with pay $24–$28/hr depending on experience.