Temporary Administrative Assistant

San Felipe Pueblo; Northern (KY); Hybrid; USD 19,000 - 27,000; Full time

Job summary

The San Felipe Pueblo Housing Authority is seeking an Administrative Assistant to support the housing office’s administration and reception functions. The role focuses on clerical services to assist with housing administration duties and ensures efficient front-office operations.

The ideal candidate will have 6 months to 1 year of related experience, with preference for familiarity with Native American/Tribal programs and knowledge of the Keres language.

Qualifications

• Six months to one-year related experience and/or training.
• Preferred experience working with Native Americans/Tribal Governments and knowledge of the Keres language.

Responsibilities

• Knowledge of general business practices, office and minimal filing procedures, and computer operations.
• Ability to obtain working knowledge of HUD Indian Housing Program and other Federal Housing programs.
• Ability to establish and maintain harmonious, cordial, and effective relationships with residents, staff and others.
• Directs preparation of records such as notices, minutes, agendas, and resolutions for Board of Commissioners and Director’s meetings.
• Acts as custodian of housing documents and records.
• Administer front office operations and clerical duties including answering and routing calls, composing letters, scheduling appointments, and releasing information.
• Assist with preparation and conduct of audits and reviews of SFPHA.
• Maintain confidentiality of all SFPHA files and residents’ applications.
• Handle mail receipt, distribution, and disbursement; manage payroll stubs & invoices.
• Manage check signatures and LOCCS vouchers documentation.
• Maintain office supplies inventory.
• Operate office copy and fax machines.
• Perform other duties as assigned by the Executive Director and Financial Manager.

Skills

Office administration

Filing procedures

Computer operations

Phone handling

Interpersonal skills

Job description

The Administrative Assistant will be responsible for the administration and reception of the housing office. This position primary duty will be to provide clerical services to assist with housing administration duties.

Department:

San Felipe Pueblo Housing Authority (SFPHA)

Pay Grade:

$16.50 DOE

FLSA:

Job Description:

The Administrative Assistant will be responsible for the administration and reception of the housing office. This position primary duty will be to provide clerical services to assist with housing administration duties.

Duties & Responsibilities:

• Knowledge of general business practices, office and minimal filing procedures, and computer operations.
• Ability to obtain working knowledge of the U.S. Department of Housing and Urban Development (HUD) Indian Housing Program and other Federal Housing programs.
• Ability to establish and maintain harmonious, cordial, and effective relationships with residents, staff and other individuals or groups.
• Directs preparation of records such as notices, minutes, agendas, and resolutions for Board of Commissioners and Director’s meetings.
• Acts as custodian of housing documents and records.
• Ability to administer front office operations, clerical duties to include answering, and route phone calls, compose and type memorandums/letters, schedule appointments, release information to callers and perform other related administrative/clerical duties.
• Assists with the preparation and conducting of all audits and reviews of SFPHA.
• Must maintain confidentiality of all SFPHA files and resident’s applications.
• Provides for the receipt, distribution, and disbursement of mail, payroll stubs & invoices.
• Responsible for appropriate check signatures, including LOCCS Vouchers and documentation.
• Maintain an inventory of office supplies to meet daily needs of staff.
• Responsible for the operation, maintenance, and use of the office copy machine and FAX machine.
• Performs other duties as assigned by the Executive Director and Financial
  Manager.

Qualifications & Skills:

Six months to one-year related experience and/or training. Preferred experience in working with Native Americans/Tribal Governments and speak/understand the Keres language. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. The SFPHA is handicap accessible and the work environment is conducive to normal physical demands. The working hours are from 8:00 AM to 5:00 PM, except for required evening and weekend meetings. Current NM Driver’s License is required and must be insurable under SFPHA’s insurable policies. Must successfully pass a pre-employment drug and alcohol-screening test and be willing to do a criminal background check. For questions in regards to Job Description call Jolene Velasquez, Payroll Clerk II/HR at [phone].

Working Conditions:

The San Felipe Pueblo Housing Authority is handicap accessible and the work environment is conducive to normal physical demands. Incumbent will be required to lift, stoop, walk and carry office supplies/materials. The majority of work is indoor with some outdoor tasks from time to time. Working hours are from 8:00 AM to 5:00 PM Monday through Friday. Some evening or weekend work may be required by the Executive Director.