Accounts Payable Clerk

Pueblo of San Felipe; Algodones (NM); On-site; USD 41,000 - 52,000; Full time

Job summary

Pueblo of San Felipe is seeking an Accounts Payable Clerk to process invoices and manage payments to creditors with accuracy and timeliness. The role supports the Finance Supervisor and Financial Consultant, ensuring AP processes comply with SFPHA policies.

Responsibilities include logging invoices, bank reconciliations, expense reporting, and assisting HUD audits while maintaining vendor files and ensuring compliance with federal, state, and tribal laws.

Qualifications

• High School and GED Diploma required; AA or BA preferred; or 4–5 years related experience or training.
• MIP Accounting Software experience preferred.
• Must be able to perform essential duties and ideally have experience with Tribes or Tribal Governments.
• Requirements reflect knowledge, skill and ability for the role.

Responsibilities

• Process all outgoing payments in compliance with policies.
• Record and classify accounts payable data.
• Reconcile vendor accounts and statements and investigate discrepancies.
• Work with Financial Consultant to implement policies per laws and guidelines.
• Assist HUD reviews and other oversight audits.
• Understand AP compliance issues (W-9, sales tax, etc.).
• Gain working knowledge of HUD Indian Housing Program and other federal housing programs.
• Prepare AP coding, checks and documentation; assign entries.
• Facilitate vendor payments and verify contracts when needed.
• Perform month-end and year-end AP duties.
• Maintain vendor files for compliance.
• Support the Executive Director with additional duties.

Skills

Detail-oriented

Time management

Compliance awareness

Driver's license

Education

High School / GED

Associate's or Bachelor's degree

4–5 years related experience

Tools

MIP Accounting Software

Job description

Summary

The Accounts Payable Clerk is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. Works cohesively with the finance team to make sure accounts payable processes are followed accurately and in compliance with SFPHA Policies and Procedures. Will work under the supervision of the Finance Supervisor and in cooperation with the Financial Consultant engaged by SFPHA. Duties will include, but are not limited to, receiving, opening, and logging invoices on the ledger, as well as other duties like bank reconciliation, accounts payable invoice and date entry, and providing expense reports.

Duties & Responsibilities

1. 1. Responsible for processing all outgoing payments in compliance with SFPHA Financial Policies and Procedures.
2. 2. Performs day to day financial transactions, including verifying, classifying, and recoding accounting payable data.
3. 3. Verifies and investigates discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
4. 4. In coordination with the Financial Consultant, implement policies, programs, and practices in accordance with federal, state, and tribal laws, regulations, and guidelines.
5. 5. Under the guidance of the Financial Consultant, participate in reviews/audits performed by the U.S. Department of Housing and Urban Development (HUD) and other oversight agencies.
6. 6. Must understand compliance issues around accounts payable processes (W-9, sales tax, etc.).
7. 7. Ability to obtain working knowledge of the U.S. Department of Housing and Urban Development (HUD) Indian Housing Program and other Federal Housing programs.
8. 8. Preparation of all accounts payable coding, checks and documentation, and the assignment of entries to proper accounts.
9. 9. Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing contracts or estimates, and resolving discrepancies.
10. 10. Perform all accounts payable month end and year end duties.
11. 11. Set up, coordinate, and maintain vendor files for compliance.
12. 12. Review and ensure that adequate insurance coverage is maintained for all jurisdictions and responsibilities of SFPHA.
13. 13. Perform other duties as assigned by the Executive Director.

Qualifications & Skills

A combination of High School and GED Diploma required; Associate's Degree (A.A.) or Bachelor’s Degree preferred; or four-five years related experience and/or training; or equivalent combination of education and experience. Experience in MIP Accounting Software is preferred. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and preferable have experience working with Tribes or Tribal Governments. The requirements listed above are representative of the knowledge, skill, and/or ability required. Current New Mexico driver's license is required.

Working Conditions

The San Felipe Pueblo Housing Authority is handicap accessible and the work environment is conducive to normal physical demands. Incumbent will be required to lift, stoop, walk and carry office supplies/materials. The majority of work is indoor with some outdoor tasks from time to time. Working hours are from 8:00 AM to 5:00 PM Monday through Friday. Some evening or weekend work may be required by the Executive Director.