Temporary Administrative Assistant

Pueblo-of-SAN-Felipe-1; Algodones (NM); On-site; USD 34,000 - 52,000; Full time

Job summary

The Pueblo of San Felipe housing office seeks an Administrative Assistant to manage administration and reception for the housing program. This role provides clerical support to assist housing administration tasks and ensure smooth daily operations.

Responsibilities include front office management, correspondence, scheduling, records handling, and assisting with audits and reviews. Position requires basic business procedures knowledge, ability to work with residents and staff, and strict

Qualifications

• Six months to one year related experience and/or training.
• Preferred experience with Native Americans/Tribal Governments and knowledge of Keres language.
• Must pass pre-employment drug and alcohol screening and criminal background check.
• Must have NM Driver’s License and insurability under SFPHA policies.

Responsibilities

• Provide clerical support for housing administration and receptionist duties.
• Direct preparation of records for Board of Commissioners and Director meetings; maintain confidentiality.
• Administer front office operations: answer and route calls, draft memos, schedule appointments, handle mail and supplies.
• Assist with preparation and conduct of audits and reviews of SFPHA.
• Maintain office equipment and inventory; manage LOCCS vouchers and signatures as needed.
• Perform other duties as assigned by the Executive Director and Financial Manager.

Skills

General office skills

HUD program knowledge

Computer operations

Tools

Computer operations

Job description

Summary

The Administrative Assistant will be responsible for the administration and reception of the housing office. This position primary duty will be to provide clerical services to assist with housing administration duties.

Duties & Responsibilities

• Knowledge of general business practices, office and minimal filing procedures, and computer operations.
• Ability to obtain working knowledge of the U.S. Department of Housing and Urban Development (HUD) Indian Housing Program and other Federal Housing programs.
• Ability to establish and maintain harmonious, cordial, and effective relationships with residents, staff and other individuals or groups.
• Directs preparation of records such as notices, minutes, agendas, and resolutions for Board of Commissioners and Director’s meetings.
• Acts as custodian of housing documents and records.
• Ability to administer front office operations, clerical duties to include answering, and route phone calls, compose and type memorandums/letters, schedule appointments, release information to callers and perform other related administrative/clerical duties.
• Assists with the preparation and conducting of all audits and reviews of SFPHA.
• Must maintain confidentiality of all SFPHA files and resident’s applications.
• Provides for the receipt, distribution, and disbursement of mail, payroll stubs & invoices.
• Responsible for appropriate check signatures, including LOCCS Vouchers and documentation.
• Maintain an inventory of office supplies to meet daily needs of staff.
• Responsible for the operation, maintenance, and use of the office copy machine and FAX machine.
• Performs other duties as assigned by the Executive Director and Financial Manager.

Qualifications & Skills

Six months to one-year related experience and/or training. Preferred experience in working with Native Americans/Tribal Governments and speak/understand the Keres language. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. The SFPHA is handicap accessible and the work environment is conducive to normal physical demands. The working hours are from 8:00 AM to 5:00 PM, except for required evening and weekend meetings. Current NM Driver’s License is required and must be insurable under SFPHA’s insurable policies. Must successfully pass a pre-employment drug and alcohol-screening test and be willing to do a criminal background check.

For questions regardong Job Description, please call Jolene Velasquez, Payroll Clerk II/HR at [phone].