Temporary Administrative Assistant

Pueblo of San Felipe; Algodones (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

Pueblo of San Felipe is seeking an Administrative Assistant to support the housing office with clerical and administrative duties. The role centers on front desk operations, file management, and preparation of records for meetings.

Ideal candidates will have 6 months to 1 year of related experience, a NM driver’s license, and be able to pass a pre-employment drug screening and background check. Some evenings or weekend meetings may be required.

Qualifications

• Six months to one year of related experience or training.
• Preferred experience with Native Americans/Tribal Governments and knowledge of Keres language.
• Must perform duties satisfactorily as described.
• Working hours 8:00 AM to 5:00 PM; some evenings/weekends.
• NM Driver's License required and insurable.
• Pre-employment drug and alcohol screening and background check.

Responsibilities

• Manage general office tasks and clerical duties.
• Direct preparation of records for Board meetings.
• Maintain confidentiality of SFPHA files.
• Answer phones and route calls; schedule appointments.
• Handle mail, payroll stubs and invoices.
• Oversee office equipment maintenance.
• Custodian of housing documents and records.
• Assist with audits and reviews of SFPHA.
• Maintain inventory of office supplies.
• Process check signatures including LOCCS vouchers.

Skills

General office procedures

Computer operations

General business practices

Job description

Summary

The Administrative Assistant will be responsible for the administration and reception of the housing office. This position primary duty will be to provide clerical services to assist with housing administration duties.

Duties & Responsibilities

• Knowledge of general business practices, office and minimal filing procedures, and computer operations.
• Ability to obtain working knowledge of the U.S. Department of Housing and Urban Development (HUD) Indian Housing Program and other Federal Housing programs.
• Ability to establish and maintain harmonious, cordial, and effective relationships with residents, staff and other individuals or groups.
• Directs preparation of records such as notices, minutes, agendas, and resolutions for Board of Commissioners and Director’s meetings.
• Acts as custodian of housing documents and records.
• Ability to administer front office operations, clerical duties to include answering, and route phone calls, compose and type memorandums/letters, schedule appointments, release information to callers and perform other related administrative/clerical duties.
• Assists with the preparation and conducting of all audits and reviews of SFPHA.
• Must maintain confidentiality of all SFPHA files and resident’s applications.
• Provides for the receipt, distribution, and disbursement of mail, payroll stubs & invoices.
• Responsible for appropriate check signatures, including LOCCS Vouchers and documentation.
• Maintain an inventory of office supplies to meet daily needs of staff.
• Responsible for the operation, maintenance, and use of the office copy machine and FAX machine.
• Performs other duties as assigned by the Executive Director and Financial Manager.

Qualifications & Skills

Six months to one-year related experience and/or training. Preferred experience in working with Native Americans/Tribal Governments and speak/understand the Keres language. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. The SFPHA is handicap accessible and the work environment is conducive to normal physical demands. The working hours are from 8:00 AM to 5:00 PM, except for required evening and weekend meetings. Current NM Driver’s License is required and must be insurable under SFPHA’s insurable policies. Must successfully pass a pre-employment drug and alcohol-screening test and be willing to do a criminal background check.

For questions regardong Job Description, please call Jolene Velasquez, Payroll Clerk II/HR at [phone].