Dynamic Housing Admin Assistant — Front Desk & Records

San Felipe Pueblo; Northern (KY); Hybrid; USD 19,000 - 27,000; Full time

Job summary

The San Felipe Pueblo Housing Authority is seeking an Administrative Assistant to support the housing office’s administration and reception functions. The role focuses on clerical services to assist with housing administration duties and ensures efficient front-office operations.

The ideal candidate will have 6 months to 1 year of related experience, with preference for familiarity with Native American/Tribal programs and knowledge of the Keres language.

Qualifications

• Six months to one-year related experience and/or training.
• Preferred experience working with Native Americans/Tribal Governments and knowledge of the Keres language.

Responsibilities

• Knowledge of general business practices, office and minimal filing procedures, and computer operations.
• Ability to obtain working knowledge of HUD Indian Housing Program and other Federal Housing programs.
• Ability to establish and maintain harmonious, cordial, and effective relationships with residents, staff and others.
• Directs preparation of records such as notices, minutes, agendas, and resolutions for Board of Commissioners and Director’s meetings.
• Acts as custodian of housing documents and records.
• Administer front office operations and clerical duties including answering and routing calls, composing letters, scheduling appointments, and releasing information.
• Assist with preparation and conduct of audits and reviews of SFPHA.
• Maintain confidentiality of all SFPHA files and residents’ applications.
• Handle mail receipt, distribution, and disbursement; manage payroll stubs & invoices.
• Manage check signatures and LOCCS vouchers documentation.
• Maintain office supplies inventory.
• Operate office copy and fax machines.
• Perform other duties as assigned by the Executive Director and Financial Manager.

Skills

Office administration

Filing procedures

Computer operations

Phone handling

Interpersonal skills

Job description

The San Felipe Pueblo Housing Authority is seeking an Administrative Assistant to support the housing office’s administration and reception functions. The role focuses on clerical services to assist with housing administration duties and ensures efficient front-office operations.

The ideal candidate will have 6 months to 1 year of related experience, with preference for familiarity with Native American/Tribal programs and knowledge of the Keres language.