Temporary Administrative Assistant

Intec; Louisville (KY); On-site; USD 25,000 - 28,000; Full time

Job summary

Intec Building Services in Louisville, KY is seeking a Temporary Administrative Assistant to support daily office operations while a team member is on leave. The role includes general administrative support, basic inventory tracking, and assistance with recruiting.

Responsibilities include answering phones, greeting visitors, data entry, filing, inventory tracking, recruiting assistance, scheduling interviews, and coordinating routine correspondence.

Qualifications

• Previous administrative or office experience preferred.
• Basic proficiency with Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Professional communication and customer service skills.
• Ability to manage multiple tasks and follow instructions.
• Dependable attendance and ability to maintain confidentiality.

Responsibilities

• Answer phone calls and direct messages to the right person.
• Greet visitors and provide general office assistance.
• Enter and update information accurately.
• Organize and maintain electronic and paper files.
• Help track inventory and replenish supplies.
• Assist with recruiting by contacting applicants and scheduling interviews.
• Assist with scheduling and routine correspondence.
• Support the team with other administrative tasks.

Skills

Organizational skills

Attention to detail

Professional communication

Customer service

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Details: Job Location: Intec Building Services HQ - LOUISVILLE, KY, Salary Range: $18.00 - $20.00Hourly,

Job Title: Temporary Administrative Assistant

Pay: $18.00 per hour

Duration: Approximately 3 to 4 months, with the possibility of becoming permanent

Position Summary

We are seeking an organized and dependable Administrative Assistant to support daily office operations while an employee is on leave. This role includes general administrative support, basic inventory tracking, and assistance with recruiting.

Responsibilities

• Answer phone calls, respond to routine inquiries, and direct messages to the appropriate person.
• Greet visitors and provide general office assistance.
• Enter and update information accurately.
• Organize and maintain electronic and paper files.
• Help track inventory and identify supplies that need replenishing.
• Assist with recruiting by contacting applicants, scheduling interviews, and following up with candidates.
• Assist with scheduling and routine correspondence.
• Support the team with other administrative tasks as assigned.

Qualifications

• Previous administrative or office experience preferred.
• Basic proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Professional communication and customer service skills.
• Ability to manage multiple tasks and follow instructions.
• Dependable attendance and ability to maintain confidentiality.

Assignment Details

This position is expected to last approximately 3 to 4 months while covering an employee’s leave, with the possibility of becoming permanent based on performance and business needs.