Executive Administrative Assistant

Adecco; Madisonville (KY); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Paid Sick Leave

Holiday pay

Job summary

Adecco is assisting in the search for an organized Executive Administrative Assistant in Madisonville, KY. This long-term opportunity offers valuable experience to enhance your career. The ideal candidate can multi-task, has excellent computer skills, and possesses exceptional time management skills.

This is a 1st shift opportunity, not a remote position, with pay of $15.00 per hour. An up-to-date resume is required to be considered for this position.

Qualifications

• Ideal candidate can multi-task and has excellent computer skills.
• Exceptional time management skills are required.
• Up-to-date resume is required to be considered for this position.

Responsibilities

• Provides primary receptionist and customer service support for the District Office; greets visitors and routes calls.
• Manages daily front office operations and balances interruptions while supporting multiple employees.
• Processes mail and deliveries; maintains supplies and equipment; coordinates shipments.
• Supports payroll and attendance in KHRIS and assists with financial records and deadlines.
• Handles purchasing and GAX documents in eMARS; backs up Pro Card program; maintains documentation.
• Learns Kentucky Cabinet policies and directs employees/public to resources as needed.
• Acts as a backup for other administrative functions to ensure continuity of operations.

Skills

Multitasking

Computer skills

Time management

Job description

Adecco is assisting in the search for an organized Executive Administrative Assistant in Madisonville, KY.

This is a long-term opportunity that will give you valuable experience to enhance your career. The ideal candidate can multi-task, have excellent computer skills, and has exceptional time management skills. If you meet the qualifications listed below and would like to find out more about the position,

This is a 1st shift opportunity, with pay ranging $15 an hr. This is not a remote position.

An up to date resume is required to be considered for this position.

Responsibilities for this Executive Administrative Assistant position include but are not limited to:

Duties:

1. 1. Provides primary receptionist and customer service support for the District Office by serving as the first point of contact for employees, contractors, local officials, and the general public. Greets visitors, answers and routes incoming telephone calls, responds to routine questions, directs customers to the appropriate staff, and ensures every visitor receives prompt and professional assistance.
2. 2. Manages the daily operation of the District Office front office by maintaining the reception area, processing incoming visitors, monitoring office activity, and ensuring administrative functions continue smoothly throughout the day. Balances frequent interruptions while supporting multiple employees and responding to changing priorities.
3. 3. Processes incoming and outgoing mail, UPS, FedEx, and other deliveries for the District. Sorts and distributes mail, prepares outgoing shipments, coordinates package pickups, and ensures time-sensitive correspondence reaches the appropriate employees. Maintains copier paper and office supply levels, reports equipment issues, and helps keep shared office equipment operational.
4. 4. Provides payroll and administrative support by entering payroll information into KHRIS, maintaining attendance and leave documentation, assisting with financial records, and ensuring administrative documents are completed accurately and submitted by required deadlines.
5. 5. Processes financial and purchasing transactions by preparing GAX documents in eMARS, serving as backup for the District Pro Card program, maintaining supporting documentation, and assisting with administrative reports and recordkeeping. Ensures policies, procedures, and administrative reference materials remain current as updates are implemented.
6. 6. Maintains a thorough working knowledge of Kentucky Cabinet policies, procedures, and administrative processes in order to answer questions, explain requirements, and direct employees and the public to the appropriate resources when additional assistance is needed.
7. 7. Serves as a dependable backup for other administrative functions within the district when needed, assisting coworkers during vacancies, absences, or periods of increased workload to ensure continuity of operations

Hours – Monday – Friday – 7am – 3:30 pm with 1 hour , 37. 5 hours per week

Pay Details: $15.00 per year

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• Paid Sick Leave or any other paid leave required by Federal, State, or local law
• Holiday pay

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.