Temporary Admin Assistant: Office Ops & Recruiting

Intec Building Services; Louisville (KY); On-site; USD 20,000 - 29,000; Full time

Job summary

Intec Building Services is seeking a Temporary Administrative Assistant in Louisville, KY to support daily office operations while a teammate is on leave. You will answer calls, greet visitors, handle data entry, organize files, track inventory, and assist with recruiting and scheduling.

This role requires strong organization, basic Word/Excel/Outlook skills, professional communication, and confidentiality.

Qualifications

• Previous administrative or office experience preferred.
• Basic proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Professional communication and customer service skills.
• Ability to manage multiple tasks and follow instructions.
• Dependable attendance and ability to maintain confidentiality.

Responsibilities

• Answer phone calls, respond to routine inquiries, and direct messages to the appropriate person.
• Greet visitors and provide general office assistance.
• Enter and update information accurately.
• Organize and maintain electronic and paper files.
• Help track inventory and identify supplies that need replenishing.
• Assist with recruiting by contacting applicants, scheduling interviews, and following up with candidates.
• Assist with scheduling and routine correspondence.
• Support the team with other administrative tasks as assigned.

Skills

Organizational skills

Attention to detail

Professional communication

Customer service

Multitasking

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Intec Building Services is seeking a Temporary Administrative Assistant in Louisville, KY to support daily office operations while a teammate is on leave. You will answer calls, greet visitors, handle data entry, organize files, track inventory, and assist with recruiting and scheduling.

This role requires strong organization, basic Word/Excel/Outlook skills, professional communication, and confidentiality.