Temporary Administrative Assistant

The Michelle Martin Group; Fredericksburg (VA); On-site; USD 25,000 - 32,000; Part time

Job summary

The Michelle Martin Group is seeking a professional, organized Temporary Administrative Assistant to provide high-level clerical support for an on-site assignment in Fredericksburg, Virginia. Candidates should be detail-oriented, discreet, and able to handle a fast-paced office environment.

Responsibilities include front desk support, scheduling, testing coordination, and proctoring examinations. The role requires reliability, strong communication, and proficiency with Microsoft Office.

Qualifications

• Experience in administrative, clerical, or customer service roles.
• Strong organization and attention to detail.
• Excellent written and verbal communication.
• Professional interpersonal and customer service skills.
• Ability to manage multiple priorities and workloads.
• Discretion handling confidential information.
• Proficiency with Microsoft Office and ability to learn new systems.

Responsibilities

• Provide front desk and reception support.
• Greet and assist visitors in a professional and courteous manner.
• Respond to telephone calls, emails, and general inquiries and route requests appropriately.
• Assist with appointment scheduling and calendar management.
• Coordinate testing schedules and related administrative activities.
• Proctor examinations in accordance with established procedures and requirements.
• Prepare and distribute correspondence and other communications.
• Maintain organized and accurate electronic and/or paper records.
• Prepare emails, forms, documents, and other administrative materials.
• Assist with filing, data entry, document preparation, scanning, and records management.
• Maintain confidentiality of sensitive information and records.
• Learn and utilize applicable systems and technology.
• Participate in required training related to systems, processes, and assigned responsibilities.
• Provide additional administrative and clerical support as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Independent worker

Tools

Microsoft Office

Job description

Location: Fredericksburg, VA - Onsite
Job Type: Temporary (Monday-Friday, approximately 24-32 hours per week depending on workload)
Anticipated Start: early to mid-October 2026
Duration: Through April 2027 (potential)

Position Summary

The Michelle Martin Group (MMG) is seeking a professional, organized, and dependable Temporary Administrative Assistant to provide high-level clerical and administrative support for an on-site assignment in Fredericksburg, Virginia.

The ideal candidate will be detail-oriented, professional, comfortable working in a fast-paced office environment, and able to handle confidential and sensitive information with discretion.

This position includes general administrative support as well as testing coordination and proctoring. Work volume may fluctuate, particularly during periods of heavy testing.

Key Responsibilities

• Provide front desk and reception support.
• Greet and assist visitors in a professional and courteous manner.
• Respond to telephone calls, emails, and general inquiries and route requests appropriately.
• Assist with appointment scheduling and calendar management.
• Coordinate testing schedules and related administrative activities.
• Proctor examinations in accordance with established procedures and requirements.
• Prepare and distribute correspondence and other communications.
• Maintain organized and accurate electronic and/or paper records.
• Prepare emails, forms, documents, and other administrative materials.
• Assist with filing, data entry, document preparation, scanning, and records management.
• Maintain confidentiality of sensitive information and records.
• Learn and utilize applicable systems and technology.
• Participate in required training related to systems, processes, and assigned responsibilities.
• Provide additional administrative and clerical support as needed.

Qualifications

• Previous administrative, clerical, office support, or customer service experience.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Professional interpersonal and customer service skills.
• Ability to manage multiple priorities and change workloads.
• Ability to follow detailed procedures, particularly when coordinating and proctoring examinations.
• Demonstrated reliability, professionalism, and discretion when handling confidential information.
• Proficiency with Microsoft Office applications and the ability to learn new computer systems.
• Ability to work independently while contributing to a collaborative work environment.

Preferred Qualifications

• Previous administrative experience in a professional office or similar environment.
• Experience with scheduling, records management, testing coordination, or exam proctoring.
• Experience handling confidential or sensitive information.

Additional Information

This is an onsite temporary assignment in Fredericksburg, Virginia. Weekly hours are expected to range from approximately 24 to 32 hours, depending on workload and testing needs.

Candidates should have flexibility regarding weekly scheduling and be available to work Monday through Friday during the designated business hours.

The Michelle Martin Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.