Field Administrative Assistant Fredericksburg PA

Tippmann Group; Fredericksburg (PA); On-site; USD 35,000 - 50,000; Full time

Job summary

Tippmann Group is seeking a Field Administrative Assistant for a temporary 16-month role in Fredericksburg, PA. The position requires maintaining project files, preparing meeting agendas, and supporting project managers on-site.

This role is ideal for candidates who are organized, adaptable, and enjoy working in fast-paced environments. Applicants should have strong communication skills and familiarity with Microsoft Office tools such as Excel and Word.

Qualifications

• Ability to manage multiple tasks in a fast-paced environment.
• Prior experience in administrative roles is a plus.

Responsibilities

• Maintain project files, logs, and records.
• Prepare meeting agendas and take meeting minutes.
• Draft emails and correspondence for Project Managers.
• Create and update spreadsheets.
• Complete daily weather reports.
• Manage office equipment and maintain supply inventory.
• Assist with subcontractor onboarding.
• Help keep the job trailer organized and stocked.
• Support the project team with general administrative tasks.

Skills

Organization

Attention to detail

Professional communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Job description

Field Administrative Assistant (Temporary - Approx. 16 Months)

Fredericksburg, PA (On-Site)

Overview

Tippmann Construction is hiring a Field Administrative Assistant to support an active construction project in Fredericksburg, PA. This is a 16-month, on-site role working out of a jobsite trailer alongside project managers, field teams, and subcontractors.

This position is ideal for someone who is organized, adaptable, and enjoys working in a fast-paced, team-oriented environment.

What You’ll Do

• Maintain project files, logs, and records (digital and physical)
• Prepare meeting agendas and take meeting minutes
• Draft emails and correspondence for Project Managers
• Create and update spreadsheets (templates and basic builds)
• Complete daily weather reports
• Manage office equipment and maintain supply inventory
• Update and manage contacts in Outlook
• Assist with subcontractor onboarding (safety/compliance programs)
• Help keep the job trailer clean, organized, and stocked
• Support the project team with general administrative tasks

What You Bring

• Strong organization and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Professional communication skills

Technical Skills (Daily Use):

• Microsoft Excel (basic formulas, formatting)
• Microsoft Word (document creation/formatting)
• Microsoft Outlook (email, scheduling, contacts)
• Adobe Acrobat (PDF management)

Work Environment

This role is based on an active construction site and involves daily interaction with project teams, subcontractors, and client representatives.

Why This Role

You’ll play a key role in keeping the project team organized and running efficiently—right in the middle of a live construction jobsite.