Administrative Assistant — Flexible Schedule

UC Irvine; California (MO); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Retirement plans

Paid time off

Job summary

UC Irvine is seeking a capable Administrative Assistant to support the Department administrator and Personnel Team. You will manage documentation, scheduling, and correspondence, while maintaining confidentiality and accuracy in a fast-paced academic office.

The role emphasizes independent problem solving, strong written and verbal communication, and the ability to work with faculty, staff, and students. Some travel between Orange and Irvine campuses may be required; occasional evenings or

Qualifications

• Requires strong interpersonal skills and sound judgment in sensitive interactions
• Demonstrated ability to follow instructions and perform duties with accuracy
• Excellent written and verbal communication skills; English grammar and syntax proficiency

Responsibilities

• Provide direct support to Department administrator and Personnel Team
• Coordinate administrative tasks, documentation, and deadlines
• Assist with calendar management, word processing, spreadsheets, and data entry

Skills

Interpersonal skills

Initiative

Attention to detail

Teamwork

Customer service

Communication skills

English grammar

Tools

Microsoft Word

Excel

PowerPoint

Job description

UC Irvine is seeking a capable Administrative Assistant to support the Department administrator and Personnel Team. You will manage documentation, scheduling, and correspondence, while maintaining confidentiality and accuracy in a fast-paced academic office.

The role emphasizes independent problem solving, strong written and verbal communication, and the ability to work with faculty, staff, and students. Some travel between Orange and Irvine campuses may be required; occasional evenings or