Temporary Admin Assistant

Beacon Hill Staffing Group; Burlington (MA); Hybrid; USD 34,000 - 49,000; Full time

Job summary

Beacon Hill Staffing Group is assisting a client in Burlington, MA, with a Temporary Administrative Assistant position. The hybrid schedule requires onsite 1–2 days weekly and remote the rest, with a $30/hour rate and a 3+ month duration possibly leading to permanent hire.

The role covers executive scheduling, travel and expenses, HR operations and basic IT coordination in a fast-paced, international organization.

Qualifications

• 3–5 years of administrative experience, including direct support to managers or executives.
• Calendar management, travel coordination, and expense reporting experience.
• Exposure to HR administration, onboarding, employee records, or related ops support.
• Advanced proficiency with Microsoft 365 and SharePoint; quick learner.
• Experience with expense platforms such as Expensify, Concur or Ramp.
• Strong communication, organizational and problem-solving skills; able to work independently.
• Proactive, flexible, and capable of high‑velocity work in a growing company.
• Biotech or life sciences exposure preferred.

Responsibilities

• Manage calendars, coordinate meetings across time zones, and support travel arrangements.
• Prepare and process expense reports, invoices, purchase requests, and vendor docs.
• Coordinate onboarding, offboarding, scheduling, records, and HR admin processes.
• Organize internal meetings, events, and offsites including logistics and communications.
• Support basic IT operations: user accounts, equipment tracking, licenses, and requests.
• Draft correspondence, presentations, reports and meeting notes.
• Provide proactive admin support while improving workflows.

Tools

Calendar management

Travel coordination

HR administration

Microsoft 365

SharePoint

Expense reporting

Communication

Process improvement

IT coordination

Job description

Our client, a growing clinical-stage biotechnology company, is seeking a Temporary Administrative Assistant to join their team in Burlington, MA. This hybrid opportunity offers $30/hour, follows a 9:00 AM-5:00 PM schedule, and is expected to last 3+ months with potential for permanent hire. The Massachusetts team meets onsite approximately 1-2 days per week, with the remainder worked remotely. This role provides administrative support across executive scheduling, travel and expenses, HR operations, and basic IT coordination in a fast-paced, international organization.

Key Responsibilities

• Manage calendars, coordinate meetings across time zones, and support domestic and international travel arrangements.


• Prepare and process expense reports, invoices, purchase requests, and vendor documentation.


• Coordinate new hire onboarding, offboarding, interview scheduling, employee records, and other HR administrative processes.


• Organize internal meetings, team events, and offsites, including logistics, catering, materials, and communications.


• Support basic IT operations, including user accounts, equipment tracking, software licenses, and routine technical requests.


• Draft correspondence, presentations, reports, meeting notes, and other business materials.


• Provide proactive administrative and operational support while identifying opportunities to improve processes and workflows.

Candidate Qualifications

• 3-5 years of administrative experience, including direct support to managers or executives.


• Proven experience with calendar management, travel coordination, and expense reporting.


• Previous exposure to HR administration, onboarding, employee records, or related operational support.


• Advanced proficiency with Microsoft 365 and SharePoint, with the ability to quickly learn new systems and technology.


• Experience with expense management platforms such as Expensify, Concur, or Ramp.


• Strong communication, organizational, and problem-solving skills with the ability to work independently.


• Proactive, flexible, and comfortable taking initiative in a growing, fast-moving organization.


• Biotechnology, life sciences, or small to mid-sized company experience preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
Upon successfully being hired, details will be provided related to our benefit offerings.