Executive Assistant / Office Manager

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 69,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Beacon Hill Staffing Group in Boston, MA is seeking a Temp-to-Perm Executive Assistant / Office Manager to provide high‑level support to the CEO and oversee daily office operations for a close-knit team.

The role requires 5+ years of EA experience, strong organizational skills, and comfort working onsite 3–4 days per week. You'll coordinate meetings, travel, onboarding/offboarding, and partner with leadership on confidential matters.

Qualifications

• 5+ years of Executive Assistant experience with Office Manager duties.
• Experience supporting C-level leadership, ideally a CEO.
• Biotech/pharma/life sciences industry experience preferred.
• Onsite work 3–4 days/week and strong organizational skills.

Responsibilities

• Provide comprehensive calendar management for the CEO.
• Coordinate complex meetings, travel, and meeting prep.
• Partner with executive leadership on confidential matters.
• Oversee day-to-day office operations, vendors and facilities.
• Coordinate onboarding and offboarding of employees.
• Support company events and team activities.
• Maintain a welcoming, organized office and assist daily tasks.
• Serve as a key resource for a team of about 14 employees.

Skills

Executive support

Calendar management

Office administration

Communication skills

Prioritization

Tools

Microsoft Office Suite

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Summary

This temp-to-perm Executive Assistant / Office Manager opportunity pays $50-$55/hour and is based in Boston, MA with a growing, oncology-focused biotechnology company. The schedule is Monday-Friday, 9:00 AM-5:00 PM, with Tuesday-Thursday onsite and occasional Monday or Friday onsite needs. The role provides high-level support to the CEO while overseeing office operations for a close-knit team.

Key Responsibilities

• Provide comprehensive calendar management and scheduling support for the CEO.
• Coordinate complex meetings, logistics, travel arrangements, and meeting preparation.
• Serve as a trusted administrative partner to executive leadership, anticipating needs and managing shifting priorities.
• Handle sensitive and confidential information with discretion.
• Oversee day-to-day office operations, vendors, supplies, facilities needs, and general workplace organization.
• Coordinate employee onboarding and offboarding.
• Support company events, team offsites, catering, and employee-facing activities.
• Pitch in wherever needed to maintain a welcoming, organized office environment, including hands-on day-to-day office tasks.
• Serve as a key office resource for a team of approximately 14 employees.

Candidate Qualifications

• 5+ years of Executive Assistant experience, along with prior Office Manager responsibilities.
• Previous experience directly supporting C-level leadership, ideally a CEO or Founder.
• Prior biotechnology, pharmaceutical, or life sciences industry experience.
• Experience working within a smaller or startup-style organization strongly preferred.
• Comfortable and committed to working onsite 3-4 days per week as business needs require.
• Exceptional organizational skills, attention to detail, and ability to independently manage competing priorities.
• Experience with onboarding, offboarding, office operations, vendors, and employee-facing responsibilities.
• Proactive, dependable, adaptable, and comfortable taking a "no task too small" approach.
• Strong interpersonal and communication skills with the confidence to work closely with executive leadership.
• Proficiency with Microsoft Office Suite and standard business applications.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .