Office Manager

Beacon Hill; Belmont (MA); On-site; USD 45,000 - 65,000; Part time

Job summary

Beacon Hill is seeking a part-time Medical Office Manager for an onsite role in Belmont, MA. The position runs for about five months with potential for temp-to-hire and offers flexible scheduling around 20+ hours per week.

Responsibilities include coordinating caregivers, managing medical orders and records, maintaining inventories, scheduling appointments, and producing documentation. A Bachelor's degree and strong organizational skills are required.

Qualifications

• Bachelor's degree required.
• Office management or medical office experience preferred.
• Strong organizational and administrative skills.
• Ability to work independently in a private office setting.
• Experience managing schedules, records, and healthcare-related documentation.
• Proficiency with spreadsheets and data tracking.
• Strong attention to detail and follow-through.
• Comfortable coordinating with caregivers, providers, and multiple stakeholders.

Responsibilities

• Schedule and coordinate caregivers.
• Manage medical orders between providers and care team.
• Maintain medication, supplement, and supply inventories.
• Schedule appointments with healthcare providers.
• Participate in meetings with care and support teams.
• Create forms and documentation for record-keeping.
• Develop special education support materials.
• Research and order supplies.
• Track medical and behavioral data.
• Analyze and manage data using spreadsheets and reports.
• Maintain accurate records and reporting.

Skills

Organizational skills

Administrative skills

Independent work

Data tracking

Scheduling coordination

Education

Bachelor's degree

Tools

Spreadsheets

Job description

This part-time Medical Office Manager opportunity is with a family-owned organization supporting the care coordination needs of an individual. The position is fully onsite in Belmont, MA and is expected to last at least five months, with potential for temp-to-hire consideration. The schedule is flexible at 20+ hours per week, allowing either several full days or shorter daily shifts. The pay is $40/hour.

Responsibilities:

• Schedule and coordinate caregivers
• Manage medical orders between providers and care team
• Maintain medication, supplement, and supply inventories
• Schedule appointments with healthcare providers
• Participate in meetings with care and support teams
• Create forms and documentation for record-keeping
• Develop special education support materials
• Research and order supplies
• Track medical and behavioral data
• Analyze and manage data using spreadsheets and reports
• Maintain accurate records and reporting

Qualifications:

• Bachelor's degree required
• Previous office management or medical office experience preferred
• Strong organizational and administrative skills
• Ability to work independently in a private office setting
• Experience managing schedules, records, and healthcare-related documentation
• Proficiency with spreadsheets and data tracking
• Strong attention to detail and follow-through
• Comfortable coordinating with caregivers, providers, and multiple stakeholders

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.