Independent Project Coordinator & Admin Specialist

Atrium Staffing; New York (NY); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing seeks an Administrative Assistant - Project Coordinator for a small furniture repair and refinishing firm in New York. The role requires owning projects, coordinating schedules, quotes, and progress with clients and vendors, and ensuring documentation is complete and accurate.

The ideal candidate will handle multiple projects with minimal supervision, maintain confidentiality, and proactively address issues to keep work moving smoothly.

Qualifications

• Experience in coordinating projects, managing multiple tasks, and supporting operations.
• Ability to communicate professionally with clients, vendors, and internal staff.
• Strong recordkeeping and documentation discipline.
• Discretion and confidentiality in handling information.

Responsibilities

• Manage multiple active client projects, tracking stages independently.
• Primary contact for clients regarding quotes, scheduling, status, delays, and service requests.
• Proactively follow up with clients, vendors, suppliers, and staff to progress projects.
• Coordinate pickups, deliveries, on-site service appointments, and maintain work orders.

Skills

Project coordination

Office management

Executive administrative support

Vendor management

Client communication

Record keeping

Confidentiality

Prioritization

Education

High school diploma or equivalent

Administrative or project management training

Job description

Atrium Staffing seeks an Administrative Assistant - Project Coordinator for a small furniture repair and refinishing firm in New York. The role requires owning projects, coordinating schedules, quotes, and progress with clients and vendors, and ensuring documentation is complete and accurate.

The ideal candidate will handle multiple projects with minimal supervision, maintain confidentiality, and proactively address issues to keep work moving smoothly.