Programs Administrative Coordinator

Atrium Staffing; New York (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing seeks an experienced Programs Administrative Coordinator to support nonprofit program leadership on-site in New York. The assignment runs roughly October through December and requires a polished, detail-oriented professional who thrives in a fast-paced, mission-driven environment.

The role emphasizes calendar management, communications, and clinic-facing administrative tasks, including scheduling, records management, and reporting.

Qualifications

• 2–4 years of administrative experience in a fast-paced environment.
• Excellent communication, writing, and editing skills.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Highly organized with strong attention to detail and ability to multitask.
• Self-starter who can work independently with sound judgment and discretion.
• Comfortable handling confidential information.
• Schedule flexibility to adapt to real-time changes.
• Experience working with diverse populations in a multicultural environment.

Responsibilities

• Manage and coordinate program leadership calendars, meetings, and events.
• Represent leadership with professionalism and diplomacy in internal and external communications.
• Welcome visitors and manage inquiries in person, by email, and virtually.
• Prepare agendas, documents, packets, and correspondence.
• Support recruitment, selection, and placement of interns.
• Coordinate and maintain vendor/partner agreements (MOUs).
• Set up and coordinate internal and external meetings.
• Prepare quarterly board reports and monthly committee updates.
• Support contract coordination and deliverables reporting.
• Assist with special projects.
• Create and modify presentations, spreadsheets, and other documents.
• Support scheduling of intake appointments and reminders.
• Maintain accurate records and dashboards.
• Coordinate logistics for community events (e.g., health fairs).
• Manage scheduling of meeting spaces and shared equipment.
• Oversee office/program supply inventory and ordering.
• Assist with billing support, including insurance verification and documentation.
• Maintain community and inter‑agency relationships supporting outreach.

Skills

Communication

Editing

Organization

Multitasking

Discretion

Schedule flexibility

Independent work

Diversity & inclusion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Client Overview:

We are seeking an experienced Programs Administrative Coordinator to provide high-level administrative and operational support to program leadership at a well-established nonprofit organization serving the community through behavioral health and clinical programs. This is a temporary Programs Administrative Coordinator opportunity running approximately October through December, ideal for a polished, detail-oriented professional who thrives in a fast-paced, mission-driven environment.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Programs Administrative Coordinator will support program leaders' calendars, communications, and day-to-day operations, while also assisting with clinic-facing administrative tasks such as scheduling, records management, and reporting. The ideal candidate will work on-site from Monday to Friday, 10 AM to 6 PM, with some flexibility required. This is a great opportunity for a Programs Administrative Coordinator to gain hands‑on experience supporting senior leadership at a respected community-focused organization, with strong potential for a positive, fast-moving reference and future opportunities.

Responsibilities of the Programs Administrative Coordinator:

• Leadership Support:
  • Manage and coordinate program leadership calendars, meetings, and events.
  • Represent leadership with professionalism and diplomacy in internal and external communications.
  • Welcome visitors and manage inquiries in person, by email, and virtually.
  • Prepare agendas, documents, packets, and correspondence.
  • Support recruitment, selection, and placement of interns.
  • Coordinate and maintain vendor/partner agreements (MOUs).
  • Set up and coordinate internal and external meetings.
• Data & Contract Support:
  • Prepare quarterly board reports and monthly committee updates.
  • Support contract coordination and deliverables reporting.
  • Assist with special projects.
  • Create and modify presentations, spreadsheets, and other documents.
• Clinical/Program Operations Support:
  • Support scheduling of intake appointments and reminders.
  • Maintain accurate records and dashboards.
  • Coordinate logistics for community events (e.g., health fairs).
  • Manage scheduling of meeting spaces and shared equipment.
  • Oversee office/program supply inventory and ordering.
  • Assist with billing support, including insurance verification and documentation.
  • Maintain community and inter‑agency relationships supporting outreach.

Required Experience/Skills for the Programs Administrative Coordinator:

• 2 - 4 years of relevant administrative experience in a fast-paced environment.
• Excellent communication, writing, and editing skills
• Strong proficiency in Microsoft Office Suite and Adobe Acrobat.
• Highly organized with strong attention to detail and ability to multitask.
• Self-starter who can work independently with sound judgment and discretion.
• Comfortable handling confidential information.
• Schedule flexibility to adapt to real-time changes.
• Demonstrated ability to work effectively with diverse populations in a multicultural environment.

Preferred Experience/Skills for the Programs Administrative Coordinator:

• Experience supporting an executive is strongly preferred.
• English/Spanish bilingual is preferred.
• Strong interest in social services, community health, or nonprofit administration is a plus.

Education Requirements:

• Bachelor's degree is preferred, or equivalent professional experience.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).