Program Assistant (Copy)

CAREERS IN NONPROFITS; New York (NY); On-site; USD 28,000 - 34,000; Part time

Job summary

CAREERS IN NONPROFITS is seeking an entry-level Program Assistant to support a Youth Services Organization in Manhattan, NY. This on-site, part-time, temporary role offers a 20-hour week schedule and a chance to grow into a permanent position while helping youth navigate challenging circumstances.

The ideal candidate will be patient, tech-savvy, and comfortable working with diverse populations, including youth involved in the legal system.

Qualifications

• Experience in administrative, office, nonprofit, school, or youth-serving roles preferred.
• Strong customer service and interpersonal skills with experience working directly with people.
• Comfortable working with youth, including individuals involved in youth justice or legal systems.
• Tech-savvy and proficient with Microsoft Office and/or Google Workspace; comfortable using Zoom.
• Experience with payroll processes and basic financial tasks is a plus.

Responsibilities

• Greet and assist youth, staff, visitors, and guests while providing a welcoming first point of contact.
• Help maintain a safe, organized, and professional environment for program participants and staff.
• Monitor common areas and help ensure youth understand and follow organizational guidelines.
• Answer and direct incoming calls and respond to routine questions.
• Open and close the office and complete daily operational tasks.
• Support program staff with participant records, forms, documentation, and other administrative needs.
• Facilitate the weekly payroll process for participant stipends by collecting, reviewing, and submitting required information.
• Manage office and classroom spaces, including scheduling, setup, organization, and breakdown.
• Monitor office supplies, maintain inventory, and place orders as needed.
• Schedule meetings, set up Zoom calls, prepare materials, and coordinate meeting logistics.
• Maintain electronic and physical files, records, and databases.
• Assist with data entry and ensure information is accurate and up to date.
• Submit expense reports and assist with routine administrative and financial tasks.
• Coordinate with vendors, building management, and service providers.
• Support staff meetings, events, and special projects.

Skills

Administrative experience

Customer service

Youth experience

Tech-savvy

Microsoft Office/Google Workspace

Zoom

Expense reporting

Disadvantaged populations

Salesforce/QuickBooks/ADP

Tools

Microsoft Office

Google Workspace

Zoom

Salesforce

QuickBooks

Concur

ADP

Job description

Are you passionate about supporting low-income and underserved communities?

Are you an entry-level administrative professional?

We are currently in search of a Program Assistant for a Youth Services Organization. The position is on-site in Manhattan, NY. This is a Part-time, temporaryposition with potential for the role to become permanent,

ORGANIZATION TYPE: Youth Services Organization

LOCATION: Lower Manhattan

POSITION TITLE: Program Assistant

SCHEDULE: 20 hours/week, Mon – Fri In-person (can potentially extend to full time) (between the hours of 11am – 7pm)

DURATION: Temporary (potential for permanent)

HOURLY RATE: $20.00 – $25.00

Is This Your Dream Job?A mission-driven youth services organization is seeking a Program Administrative Assistant to support a rehabilitation program serving youth. This role is a great opportunity for someone who enjoys working directly with people and wants to make a positive impact on youth navigating challenging circumstances. You’ll help keep the office organized, support day-to-day program operations, and create a welcoming and professional environment for participants. The ideal candidate is patient, approachable, tech-savvy, and comfortable working with individuals from diverse backgrounds, including those who may have experience with the legal system.

Our Ideal Candidate:

• Previous administrative, office, nonprofit, school, or youth-serving experience preferred
• Strong customer service and interpersonal skills with experience working directly with people
• Comfortable working with youth, including individuals involved in the youth justice or legal system
• Tech-savvy and comfortable learning new technology and organizational systems
• Proficient with Microsoft Office and/or Google Workspace
• Comfortable using Zoom and setting up virtual meetings
• Comfortable using a company credit card and submitting expense reports
• Experience working with disadvantaged or underserved populations is a plus
• Experience with Salesforce, QuickBooks, Concur, ADP, or similar systems is a plus

How You Will Spend Your Day:

• Greet and assist youth, staff, visitors, and guests while providing a welcoming first point of contact
• Help maintain a safe, organized, and professional environment for program participants and staff
• Monitor common areas and help ensure youth understand and follow organizational guidelines
• Answer and direct incoming calls and respond to routine questions
• Open and close the office and complete daily operational tasks
• Support program staff with participant records, forms, documentation, and other administrative needs
• Facilitate the weekly payroll process for participant stipends by collecting, reviewing, and submitting required information
• Manage office and classroom spaces, including scheduling, setup, organization, and breakdown
• Monitor office supplies, maintain inventory, and place orders as needed
• Schedule meetings, set up Zoom calls, prepare materials, and coordinate meeting logistics
• Maintain electronic and physical files, records, and databases
• Assist with data entry and ensure information is accurate and up to date
• Submit expense reports and assist with routine administrative and financial tasks
• Coordinate with vendors, building management, and service providers
• Support staff meetings, events, and special projects

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.