Operations Coordinator

CAREERS IN NONPROFITS; New York (NY); On-site; USD 33,000 - 36,000; Part time

Job summary

Careers In Nonprofits seeks a Temporary Operations Coordinator for a nonprofit organization in New York, NY. The role is part-time, in-person, 32 hours per week, lasting 6–8 weeks with an hourly rate of $24.00–$26.00.

You will support Finance & Administration, including travel coordination, meetings, vendor management, and office operations. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information, with proficiency in Microsoft Office and

Qualifications

• 2 years of administrative, operations, or office coordination experience required.
• Experience supporting C-suite executives or senior leadership preferred.
• Nonprofit experience is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Microsoft Teams and Asana or similar PM software preferred.

Responsibilities

• Provide administrative and operational support to the Finance & Administration Division, including Operations, Board Affairs, Meetings & Events, and Travel Desk.
• Monitor and respond to operational requests; coordinate office supplies, maintenance, and vendor management.
• Support scheduling, calendar invitations, meeting logistics, and special projects for executive leadership.
• Assist with Board/Committee meetings, Zoom coordination, and travel for Board members.
• Coordinate internal meetings, retreats, and events including room reservations, catering, AV support, and materials.
• Handle travel authorizations, hotel and ground transportation arrangements, and recordkeeping.
• Maintain electronic records and filing systems; manage departmental documentation.
• Submit invoices through Nexonia/SmartData and assist with Uber account setup and other systems.
• Provide administration support to the Director of Board Affairs, Meetings & Events, and Operations.

Skills

Administrative experience

Organizational skills

Communication

Confidentiality

Customer service

Tools

Microsoft Office Suite

Microsoft Teams

Asana

BoardEffect

Diligent

SharePoint

Nexonia

SmartData

Job description

Do you have experience in Administration?

Are you good with Microsoft Office?

We are currently in search of a Temporary Operations Coordinator for a Nonprofit Organization. The position is in-person in New York, NY. This is a Part-time, temporary position.

ORGANIZATION TYPE: Reproductive Health Nonprofit

LOCATION: New York, NY (Lower Manhattan)

POSITION TITLE: Operations Coordinator

SCHEDULE: Part-time, 32 hours/week, In Person, 9 to 5

DURATION: Temporary (6-8 weeks)

HOURLY RATE: $24.00 – $26.00

Is This Your Dream Job? The Temporary Operations Coordinator provides administrative and operational support to the Finance & Administration Division, helping ensure the smooth day-to-day operation of the organization. This role supports a variety of functions, including office operations, Board Affairs, meetings and events, travel coordination, vendor management, and general administrative services.

The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.

Our Ideal Candidate:

• 2 years of administrative, operations, or office coordination experience required.
• Experience supporting C-suite executives, senior leadership, or executive-level professionals is strongly preferred.
• Nonprofit experience is a plus.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Microsoft Teams and Asana or similar project management software preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication and customer service skills.
• Ability to handle confidential information with professionalism and discretion.
• Experience with meeting/event coordination, travel arrangements, vendor management, or office operations is a plus.
• Familiarity with BoardEffect/Diligent, SharePoint, travel booking platforms, or Nexonia/SmartData is a plus.

How You Will Spend Your Day:

• Provide administrative and operational support to the Finance & Administration Division, including Operations, Board Affairs, Meetings & Events, and the Travel Desk.
• Monitor and respond to operational requests, coordinate office supplies, maintenance, repairs, workspace moves, furniture requests, vendors, and purchasing activities.
• Support executive leadership and senior staff with scheduling, calendar invitations, meeting logistics, administrative coordination, and special projects.
• Assist with Board and Committee meetings, including scheduling, Zoom coordination, calendar invitations, posting materials through BoardEffect/Diligent, and supporting Board member travel.
• Coordinate internal meetings, retreats, and special events, including conference room reservations, catering, AV/hybrid meeting support, vendors, and event materials.
• Process travel authorization forms and reports and assist with domestic and international travel arrangements, hotels, ground transportation, approvals, and recordkeeping.
• Maintain accurate electronic records, filing systems, and departmental documentation.
• Submit invoices through Nexonia/SmartData and assist with Uber account setup and other administrative systems.
• Provide general administrative support to the Director of Board Affairs, Meetings & Events, and Operations.
• Assist with special projects and departmental initiatives while maintaining a high level of professionalism, confidentiality, and attention to detail.

We’d love to hear from you.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.