Administrative Assistant

Samaritan Daytop Village, Inc.; New York (NY); On-site; USD 26,000 - 29,000; Full time

Job summary

The Samaritan Daytop Village, Inc. Administrative Assistant role is a key support position providing clerical help to department managers and staff and handling routine office tasks to keep our organization running smoothly.

Under the Program Director's guidance, you will manage calendars, prepare reports, coordinate meetings, maintain files, and assist in producing essential documents and communications for a busy health and human services agency serving New York City communities.

Qualifications

• High School Diploma or Equivalent.
• At least two years of proven Administrative Assistant experience.
• Proficient in Microsoft Office and EHR.
• Excellent time management and ability to multi-task.
• Willingness to stay past shift to meet deadlines.

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
• Assists in the preparation of regularly scheduled reports.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and record notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos etc.

Skills

Time management

Written and verbal communication

Multitasking

Flexibility

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

EHR

Printers/Scanners/Fax

Job description

Overview

Administrative Assistant

Non-profit staff can work anywhere….The BEST work with US!

$19.23-$21.13 per hour

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.

The Role

Under general direction of the Program Director, The Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs and managing the organization’s general administrative activities. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

Responsibilities

What You Will Do

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
• Assists in the preparation of regularly scheduled reports.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and record notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos etc.

Qualifications

Who You Will Be

• High School Diploma or Equivalent
• At least two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite and EHR.
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.

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