Creative Ops Admin & Production Coordinator

Atrium Staffing; New York (NY); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium Staffing is seeking a Creative Operations Administrative Coordinator for a global consumer products client in New York, NY. The role focuses on administrative support, artwork routing, and project tracking within a fast-paced Creative Operations team.

The position offers hands-on exposure to creative production, with room to grow into additional project coordination duties. It's a temporary assignment evaluated every 3 months, with potential extension or conversion to permanent.

Qualifications

• Bachelor's degree in a related field is required.
• Strong administrative and organizational skills, with comfort owning recurring tracking/reporting tasks.
• Basic understanding of print production and mechanical artwork (or willingness to learn quickly).
• Familiarity with digital project management/routing/filing tools (e.g., artwork routing systems, Smartsheet, BrandFolder, Asana).
• Highly proficient in MS Office/365, especially Excel and Outlook calendar management.
• Excellent attention to detail and problem-solving skills.
• Strong prioritization skills and the ability to manage competing deadlines.
• A professional, collaborative communicator who can work across many internal teams and vendors.
• Someone reliable and proactive, who takes ownership of their work and doesn't need heavy follow-up to stay on track.
• Preferred: 1+ years in administrative/coordinator/project-support; familiarity with Adobe Creative Cloud.

Responsibilities

• Artwork Routing: Administer day-to-day routing of mechanical artwork through the team's production routing system, logging status updates and keeping records current for every active program.
• Route files to the correct approvers on schedule, flagging delays or holds before deadlines.
• Maintain the production status tracker as the team's single source of truth.
• Comp Management: Coordinate the comp request process end-to-end, logging intake, scheduling production, and confirming delivery to requestors.
• Track turnaround times and send status updates to requestors; compile turnaround data for budgeting.

Skills

Administrative skills

Organization

MS Office/365 (Excel)

Communication

Time management

Deadline management

Problem solving

Attention to detail

Quick learner

Education

Bachelor's degree in a related field

Tools

Artwork routing systems

Smartsheet

BrandFolder

Asana

Adobe Creative Cloud

Job description

Atrium Staffing is seeking a Creative Operations Administrative Coordinator for a global consumer products client in New York, NY. The role focuses on administrative support, artwork routing, and project tracking within a fast-paced Creative Operations team.

The position offers hands-on exposure to creative production, with room to grow into additional project coordination duties. It's a temporary assignment evaluated every 3 months, with potential extension or conversion to permanent.