Strategic Executive Assistant to the Dean

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 50,000 - 75,000; Full time

Job summary

The University of Tennessee, Knoxville seeks an Executive Level Administrative Support to coordinate the Dean's schedule, communications, travel, meetings, and special projects. The role acts as a key liaison with library faculty and staff, university leadership, donors, alumni, and partners across the state and nation.

The position requires discretion, independent judgment, and initiative to support executive operations and strategic priorities, contributing to the effectiveness of library

Qualifications

• Education: High school diploma or GED with 4 years of relevant experience or an equivalent combination of education, training and experience.
• Experience: Experience supporting senior level directors, executives, Deans, or Associate Deans.
• Knowledge, Skills & Abilities: Demonstrated ability to exercise independent judgment and discretion; exceptional organizational and project management skills; ability to manage multiple priorities; strong written and verbal communication; ability to anticipate needs; establish and maintain relationships; proficiency in Microsoft Office Suite, Outlook, Teams, SharePoint; strong customer service and attention to detail.

Responsibilities

• Manages and prioritizes the Dean’s day-to-day activities and complex calendar, including appointments, meetings, external engagements, speaking commitments, dining arrangements and room reservations.
• Manages communications on behalf of the Dean by drafting, reviewing and distributing routine and confidential correspondence, emails, reports and other materials.
• Serves as the primary liaison between the Dean and internal and external stakeholders including university leadership, faculty, staff, students, alumni, donors, community partners and professional organizations.
• Coordinates travel arrangements and logistics for the Dean and Deans, including airfare, lodging, transportation, itineraries, reimbursements and expense reporting.
• Coordinates event logistics and manages library administrative events, receptions, meetings, and special programs.

Skills

Independent judgment

Discretion

Organizational skills

Project management

Communication

Multitasking

Customer service

Attention to detail

Problem solving

Executive support

Education

High school diploma or GED with 4 years of relevant experience

Bachelor’s degree with 2 years relevant experience

Tools

Microsoft Office Suite

Outlook

Teams

SharePoint

Adobe Creative Suite

Canva

Zoom

Oracle (DASH)

Job description

The University of Tennessee, Knoxville seeks an Executive Level Administrative Support to coordinate the Dean's schedule, communications, travel, meetings, and special projects. The role acts as a key liaison with library faculty and staff, university leadership, donors, alumni, and partners across the state and nation.

The position requires discretion, independent judgment, and initiative to support executive operations and strategic priorities, contributing to the effectiveness of library