Executive Administrative Coordinator — Dean's Office (Hybrid)

University Of Michigan; Ann Arbor (MI); On-site; USD 25,000 - 39,000; Full time

Job summary

The University of Michigan’s School of Public Health seeks a temporary Administrative Assistant to provide high-level support to the Dean's Office, reporting to the Dean's Executive Assistant and Chief of Staff. This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include scheduling, meeting logistics, travel arrangements, document preparation, event support, and handling confidential information.

Qualifications

• Minimum of 3 years of administrative experience supporting senior leaders.
• Strong calendar management and meeting coordination experience.
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting tools.
• Excellent organizational, multitasking, and problem-solving skills.
• Attention to detail and ability to handle confidential information with discretion.
• Proven ability to work independently and collaboratively in a dynamic environment.
• Experience in an academic or higher education setting preferred.

Responsibilities

• Answer and route incoming calls and emails.
• Coordinate meetings and manage scheduling logistics, including Zoom or hybrid meeting details.
• Prepare basic meeting materials (agendas, polls, copies).
• Take and distribute meeting notes or action items.
• Assist with event logistics (room setup, catering, check-in).
• Provide general administrative support for Dean's Office projects and priorities.
• Assist with travel arrangements and travel-related expense documentation.

Skills

Calendar management

Meeting coordination

Microsoft Office

Google Workspace

Communication

Discretion with confidential info

Independent and collaborative work

Tools

Microsoft Office

Google Workspace

Zoom

Job description

The University of Michigan’s School of Public Health seeks a temporary Administrative Assistant to provide high-level support to the Dean's Office, reporting to the Dean's Executive Assistant and Chief of Staff. This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include scheduling, meeting logistics, travel arrangements, document preparation, event support, and handling confidential information.