Temporary Dean's Executive Assistant-Chatt Clinical Medical Education

UT Health Sciences; Chattanooga (TN); On-site; USD 23,000 - 32,000; Part time

Job summary

UT Health Sciences in Chattanooga, TN, seeks an Administrative Associate 3 to support the Dean during a temporary coverage assignment. This on-site, part-time role manages the Dean’s calendar, coordinates meetings, drafts correspondence, and handles office operations with campus and community partners.

Responsibilities include scheduling, travel arrangements, meeting logistics, and preparing briefings. Qualifications require a High School Diploma or GED and 4 years of progressive office

Qualifications

• Education and experience requirements as stated in the posting.
• Four years of progressive office administrative experience or a degree in lieu of experience.

Responsibilities

• Manages and prioritizes the Dean’s calendar, including scheduling meetings, resolving conflicts, confirming attendance and travel arrangements.
• Prepares, routes, and tracks correspondence, briefing materials, meeting agendas, and follow-up items for the Dean.
• Coordinates logistics for meetings, including room reservations, virtual setups, materials, attendee communication, and hospitality as needed.
• Maintains day-to-day operations of the Dean’s Office, including supplies, service requests, and maintenance coordination.
• Assists with planning campus-wide events, Dean’s Office meetings, and administrative activities.
• Provides scheduling and logistical support for administrative searches and committees as needed.
• Performs other duties as assigned.

Skills

Written comms

Verbal communication

Planning & organization

Detail-oriented

Tech proficiency

Administrative systems

Executive presence

Service orientation

Problem-solving

Sound judgment

Confidentiality

Education

High School Diploma or GED

Bachelor's Degree in lieu of experience

Job description

Job Description

Market Range: 06

Hiring Salary: $19.67/Hourly

THIS POSITION IS LOCATED IN CHATTANOOGA, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides confidential, high-level administrative and operational support to the Dean during a temporary coverage assignment. The position serves as a primary point of contact for the Dean’s Office, manages the Dean’s calendar and meeting logistics, coordinates communication and correspondence, supports office operations, and facilitates effective engagement with campus and community partners. The role is structured as a part-time and on-site assignment.

Responsibilities

• Manages and prioritizes the Dean’s calendar, including scheduling meetings, resolving conflicts, confirming attendance and travel arrangements as well as preparing the Dean for key appointments.
• Prepares, routes, and tracks correspondence, briefing materials, meeting agendas, and follow-up items on behalf of the Dean.
• Coordinates logistics for meetings hosted by or involving the Dean, including room reservations, virtual meeting arrangements, materials, attendee communication, and hospitality as needed.
• Maintains the efficient day-to-day operations of the Dean’s Office, including office supplies, service requests, and coordination of maintenance or renovation needs.
• Assists with planning and coordination of campuswide events, Dean’s Office meetings, and administrative activities as assigned.
• Provides scheduling and logistical support for administrative searches and committees when needed, including meeting coordination and documentation.
• Performs other duties as assigned.

Qualifications

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of progressive office administrative experience; OR Bachelor’s Degree in lieu of experience; OR Associate’s Degree and two (2) years of progressive office administrative experience.

Knowledge, Skill, And Abilities

• Excellent written and verbal communication skills.
• Ability to plan and organize with attention to detail.
• Technology fluency and administrative systems proficiency.
• Executive presence and service orientation.
• Ability to problem-solve and use sound judgement while maintaining confidentially.

WORK SCHEDULE: This position may occasionally be required to work evenings.