Executive Admin Assistant - Onsite, Travel & Calendar

Beacon Hill Staffing Group, LLC; Austin (TX); On-site; USD 26,000 - 37,000; Full time

Job summary

Beacon Hill Staffing Group, LLC, a leading staffing firm, seeks an Administrative Assistant to provide high-level support to the President and executive leadership in North Austin. The role includes managing calendars, coordinating meetings and travel, and assisting with office operations on a fully onsite 3-month contract.

The ideal candidate has 1+ years of administrative experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 1+ years of related administrative experience and/or training.
• Bachelor's Degree preferred.
• Experience with executive calendar management, scheduling, and travel coordination.
• Event planning experience is a strong plus.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Manage 1-2 executive calendars, including appointments and travel.
• Provide administrative support to the President and executive leadership.
• Coordinate meetings, agendas, rooms, and meals.
• Arrange executive travel schedules and reservations.
• Assist with events and special projects, including Derby travel.
• Process contracts, vendor invoices, expenses and check requests.
• Coordinate with HR on office access and new hire travel/scheduling.
• Support legal/compliance with licensing applications for team members.
• Maintain office operations, supplies, mail, deliveries, and vendor needs.
• Greet visitors and support reception tasks.

Skills

Executive calendar management

Travel coordination

Event planning

Strong communication

Confidentiality

Independent & collaborative work

Microsoft Office Suite

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Beacon Hill Staffing Group, LLC, a leading staffing firm, seeks an Administrative Assistant to provide high-level support to the President and executive leadership in North Austin. The role includes managing calendars, coordinating meetings and travel, and assisting with office operations on a fully onsite 3-month contract.

The ideal candidate has 1+ years of administrative experience, strong communication skills, and proficiency with Microsoft Office.