Temp Administrative Assistant: Calendars, Travel & Budgets

University of California San Diego; San Diego (CA); Vor Ort; USD 88.512.000 - 99.201.000; Vollzeit

Benefits dieser Stelle

Medical coverage

Paid vacation & sick time

Paid holidays

Training and development opportunities

Zusammenfassung

UC San Diego seeks Administrative Assistants through Temporary Employment Services (TES) to support leadership university-wide. Primary duties include managing complex calendars, coordinating domestic and international travel, tracking expenses, and preparing meeting materials.

These on-site assignments in La Jolla run 3–6 months with daytime hours. TES offers medical coverage, paid vacation & sick time, paid holidays, and training opportunities.

Qualifikationen

• Demonstrated experience managing multiple complex calendars.
• Domestic and international travel arrangements with reimbursements.
• Excellent organization, multi-tasking, attention to detail.
• Proficiency with MS Word, Access, Excel, PowerPoint, email and databases.
• Strong typing/word processing skills for correspondence, reports, spreadsheets.
• Experience planning meetings/events including budgeting and vendor negotiations.
• Experience with Oracle for Purchasing.
• Purchasing practices incl. vendor negotiations and pricing.
• Ability to learn new software and adapt to Outlook/Google Calendar/TEAMS/Zoom.
• Coordinating travel arrangements including Concur and Excel.

Aufgaben

• Calendaring for multiple managers and directors.
• Coordinate domestic and international travel.
• Track expenses and process reimbursements.
• Coordinate meetings and prepare meeting materials.
• Support faculty and staff in admin tasks.
• Develop and maintain budgets; process invoices.
• Manage purchasing of lab supplies; track orders.

Kenntnisse

Calendar management

Travel planning

Budgeting awareness

MS Office proficiency

Attention to detail

Vendor negotiation

Oracle for Purchasing

Concur

Calendar tools

Meeting coordination

Tools

Concur

Oracle

UC Path

ServiceNow

Microsoft Excel

Microsoft Word

Jobbeschreibung

UC San Diego seeks Administrative Assistants through Temporary Employment Services (TES) to support leadership university-wide. Primary duties include managing complex calendars, coordinating domestic and international travel, tracking expenses, and preparing meeting materials.

These on-site assignments in La Jolla run 3–6 months with daytime hours. TES offers medical coverage, paid vacation & sick time, paid holidays, and training opportunities.