Department Support Assistant

Spectraforce Technologies; San Diego (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Spectraforce Technologies in San Diego is seeking a Department Support Assistant to manage calendaring, meetings, and scheduling, coordinate travel and expenses, support events and customer meetings, and provide departmental administrative support. Occasional use of a personal vehicle may be required for local errands.

The position requires a Bachelor's degree in Business Administration or a related field and 1+ year of relevant experience.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 1+ year of Department Support Assistant or related experience.
• Proficiency with Outlook and Office 365; Concur preferred.

Responsibilities

• Manage calendaring, meetings, and scheduling.
• Coordinate travel arrangements and expense management.
• Support event coordination and customer meetings.
• Handle customer communications and interactions.
• Provide departmental administrative support.
• Occasionally use a personal vehicle for local errands.

Skills

Calendaring

Travel Arrangements

Expense Management

Event Coordination

Customer Meeting Communications

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

Outlook

Office 365

Concur

Job description

Job Title

Department Support Assistant

Location

100% Onsite | Schedule: Monday-Friday, 40 hours/week

Location

San Diego CA 92121

Duration

6 Months

Personal Vehicle

there might be instances where the backfill would have to run errands, i.e pick up a lunch or go buy specific offices supplies

Job Description

• Manage calendaring, meetings, and scheduling.
• Coordinate travel arrangements and expense management.
• Support event coordination and customer meetings.
• Handle customer communications and interactions.
• Provide departmental administrative support.
• Occasionally use a personal vehicle for local errands, such as picking up lunch or office supplies.

Level of Responsibility

• Works under supervision.
• Decision-making affects direct area of work and/or work group.
• Requires verbal and written communication skills to convey basic, routine factual information.
• Tasks consist of a limited number of steps and can be referenced using directions or manuals.

Top Skills

Calendaring, Travel Arrangements, Expense Management, Event Coordination, Customer Meeting Communications/Interactions.

Education

Bachelor's degree in Business Administration, Management, or related field

Experiance

1+ year of Department Support Assistant or related experience.

Technology

Outlook (Must Have), Office 365 basics; Concur preferred.