Administrative Assistant: Calendars, Travel & Meetings

UC San Diego; San Diego (CA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation & sick time

Paid holidays

Training and development opportunities

Full-medical insurance

Job summary

UC San Diego in La Jolla, CA seeks an Administrative Assistant through UCSD Temporary Employment Services to support leadership with complex calendars, travel, reimbursements, and meeting logistics. The role involves budgeting, coordinating travel, processing invoices, and assisting faculty and lab staff in a fast-paced environment.

Primary duties include managing calendars, arranging domestic and international travel, preparing materials, and coordinating meetings while ensuring accuracy and

Qualifications

• Demonstrated experience managing multiple complex calendars.
• Proven experience with domestic and international travel arrangements.
• Strong organizational skills with attention to detail and prioritization.
• Proficiency with MS Word, Excel, PowerPoint, and email/desk applications.
• Experience with budgeting, invoicing, reimbursements, and vendors.

Responsibilities

• Calendaring for multiple Managers and Directors, coordinating meetings.
• Coordinate domestic and international travel and reimbursements.
• Prepare meeting materials and manage budgets and purchases.
• Support faculty and lab staff; interact with senior leaders and stakeholders.

Skills

Calendar management

Travel coordination

Budgeting & reimbursements

MS Word/Excel/PowerPoint

Outlook & Google Calendar

Concur travel system

Purchasing & vendors

Tools

Oracle for Purchasing

Concur

UC Path

ServiceNow

Job description

UC San Diego in La Jolla, CA seeks an Administrative Assistant through UCSD Temporary Employment Services to support leadership with complex calendars, travel, reimbursements, and meeting logistics. The role involves budgeting, coordinating travel, processing invoices, and assisting faculty and lab staff in a fast-paced environment.

Primary duties include managing calendars, arranging domestic and international travel, preparing materials, and coordinating meetings while ensuring accuracy and