Technician, Admissions, Document Management

Guilford Technical Community College; Jamestown (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

Guilford Technical Community College (GTCC) is seeking a Technician, Admissions, Document Management to handle the creation of digital document copies and indexing within the admissions system. The role requires data entry from transcripts, residency forms, and Promise information while upholding strict confidentiality policies.

This full-time on-campus position offers growth within a supportive environment, with emphasis on accuracy, organization, and excellent customer service to prospective

Qualifications

• Associate’s degree required from a regionally accredited post-secondary institution.
• Bachelor’s degree preferred from an accredited institution.

Responsibilities

• Produce digital copies of documents and index them into the scanning system.
• Retrieve electronic documents from secure websites and perform data entry for Admissions.
• Maintain confidentiality and provide quality customer service to students.
• Assist with registration preparation and purge records as needed.
• Serve as backup for student application data entry and maintain familiarity with GTCC policies.

Skills

Data entry

Attention to detail

Organizational skills

Confidentiality

Education

Associate’s Degree

Bachelor’s Degree

Tools

Ellucian Colleague

Job description

Technician, Admissions, Document Management

Job Title Technician, Admissions, Document Management

Status Regular

Full Time/Part Time Full-time

Location Jamestown Campus

Job Description

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance, and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC , you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.

The Document Management Technician is responsible for producing digital copies of documents, retrieving electronic documents from secure websites, and indexing them into the scanning system. This role involves data entry for Admissions, gathering data from transcripts, applications, residency status forms, and Career and College Promise information. The specialist must maintain confidentiality, work with minimal supervision, and provide quality customer service to students. Additional duties include maintaining and purging records, assisting with registration preparation, and acting as a backup for student application data entry. A thorough knowledge of institutional policies, curriculum programs, academic regulations, and registration data systems is required.

Min Salary $35,456.80

Mid Salary $39,888.90 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.

Duties/Functions

Contacts

Education Required

• Associate’s Degree from a regionally accredited post-secondary institution

Education Preferred

• Bachelor’s Degree from an institutionally accredited post-secondary institution

Experience Required

• Clerical experience

Experience Preferred

• Work experience in Higher Educational environment, including general knowledge and experience working with traditional, non-traditional, and multicultural post-secondary students
• 3 years of clerical experience
• Experience with Ellucian Colleague

KSA Required

• Above average computer skills required along with keen attention to detail and strong organizational skills.
• Must have a pleasant personality; be able to work with peers, public, staff and faculty in a tactful and responsible manner.
• Strong analytical and problem-solving skills.
• Ability to learn information and details related to GTCC programs, facilities, campuses, offices etc.

KSA Preferred

Department/Job Specific Requirements

Physical Demands

Posting Type

Posting Type Staff

Posting Number

Posting Number 2026-109-REG

Open Date

Open Date 08/18/2026

Close Date

Close Date 09/08/2026

Open Until Filled No

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have an Associate's degree or higher degree from an institutionally accredited post-secondary institution?
  • Yes
  • No
• * Do you have general knowledge and experience working with traditional, non-traditional, and multicultural post-secondary students?
  • Yes
  • No

Documents Needed To Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Transcripts
• Other

601 E. Main Street P.O. Box 309 Jamestown, NC 27282