Assistant, Program, Guided Entry Admission

Guilford Technical Community College; Jamestown (NY); On-site; USD 36,000 - 44,000; Full time

Job summary

Guilford Technical Community College (GTCC) invites applications for the Assistant, Program, Guided Entry Admission to support the Guided Entry Office on the Jamestown Campus. This regular, full-time role supports orientation sessions, applicant screening, and admission notifications, reporting to the Coordinator of the Guided Entry Admissions Office.

Minimum qualifications include an Associate’s degree or four years of related experience, with preferred Bachelor’s degree and strong Microsoft

Qualifications

• Associate’s degree in business administration, office management, or related field, or at least four years of related administrative experience.
• Bachelor’s degree in business administration, Office Management, or related field.
• Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including knowledge of office practices, procedures, and equipment, to include basic accounting practices to track budget and expenditures.
• Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications.
• Experience providing coordination to a complex process that involves tracking, scheduling, and policy application.
• More than 2 years of recent, progressively responsible experience providing administrative support.

Responsibilities

• Primary administrative responsibilities include scheduling and preparing materials for orientation sessions that serve potential guided‑entry program students.
• Preparing and screening applicant files.
• Facilitating the selection of qualified applicants into guided‑entry programs.
• Notifying students of their admission status.
• Providing general clerical support.

Skills

Office administration

Budget tracking basics

Education

Associate’s degree in business administration, office management, or related field

Bachelor’s degree in business administration, Office Management, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Colleague SIS

Access

Job description

Assistant, Program, Guided Entry Admission

Job Title Assistant, Program, Guided Entry Admission

Status Regular

Full Time/Part Time Full-time

Location Jamestown Campus

Job Description

At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.

The Program Assistant provides administrative and clerical support for the Guided Entry Office that serves programs within the Associate Vice President of Instruction’s Office and Guilford Technical Community College. The Program Assistant must have knowledge of the guided‑entry programs and College services and resources. Primary administrative responsibilities include scheduling and preparing materials for orientation sessions that serve potential guided‑entry program students, preparing and screening applicant files, facilitating the selection of qualified applicants into guided‑entry programs, and notifying students of their admission status. The Program Assistant will also provide general clerical support. This individual reports to the Coordinator of the Guided Entry Admissions Office.

Min Salary $40,172.55

Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.

Duties/Functions

• Primary administrative responsibilities include scheduling and preparing materials for orientation sessions that serve potential guided‑entry program students.
• Preparing and screening applicant files.
• Facilitating the selection of qualified applicants into guided‑entry programs.
• Notifying students of their admission status.
• Providing general clerical support.

Education Required

Associate’s degree in business administration, office management, or related field, or at least four years of related administrative experience.

Education Preferred

Bachelor’s degree in business administration, Office Management, or related field.

Experience Required

• Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:
• Thorough knowledge of office practices, procedures, and equipment, to include basic accounting practices to track budget and expenditures.
• Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications.
• Experience providing coordination to a complex process that involves tracking, scheduling, and policy application.

Experience Preferred

• More than 2 years of recent, progressively responsible experience providing administrative support.
• Experience in an academic setting.
• Recent experience with an enterprise student information system (e.g., Colleague).
• Possess an intermediate knowledge of database programs (e.g., Access).

KSA Required

• Knowledge of guided entry college programs and course requirements, including prerequisites.
• Knowledge of System, College, and Division policies and procedures.
• Knowledge of privacy regulations.
• Skill in utilizing general office equipment.
• Skill in utilizing word processing software to prepare correspondence and other documents.
• Skill in basic database development and management.
• Skill in utilizing presentation software.
• Ability to effectively manage varied responsibilities and adhere to deadlines.
• Ability to work with diverse populations of students.

KSA Preferred

Department/Job Specific Requirements

• Highly proficient in multitasking.
• Exceptionally skilled use of computer applications and platforms.
• Autonomous in identifying daily tasks.
• Could involve travel to multiple campuses.

The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:

• Ethics.
• Safety/Shooter on Campus.
• Personal Information Protection Training (PIP).
• Anti-Discrimination/Harassment & Title IX.
• Other training may be required as determined applicable.

Physical Demands

• Physical Activity: Primarily sitting.
• Lifting: 20<->50lbs.

Posting Type Staff

Posting Number 2026-113-REG

Open Date 08/21/2026

Close Date 09/20/2026

Open Until Filled No

601 E. Main Street P.O. Box 309 Jamestown, NC 27282