Technical Services Admin & Inventory Coordinator

Administration Office; Oklahoma City (OK); Presencial; USD 32.000 - 42.000; Jornada completa

Descripción de la vacante

Putnam City Technology in Oklahoma City, Oklahoma seeks a Technical Services Secretary to provide clerical support to the Director of Technical Services, manage correspondence, scheduling, and data gathering. The role emphasizes accurate record-keeping, budget maintenance, vendor quotes, and inventory control; duties include processing invoices, opening purchase orders, and welcoming visitors.

Ideal candidates show strong admin skills, reliability, and the ability to work within a public school

Formación

• Excellent customer service skills.
• A reasonable degree of proficiency in typing and operation of common office equipment.

Responsabilidades

• Prepares correspondence, reports, notices, and recommendations as required.
• Places, receives and routes incoming calls.
• Obtains, gathers, and organizes pertinent data as needed.
• Orders and maintains supplies as needed.
• Welcomes visitors and assists their needs.
• Maintains and monitors department budget. Opens new purchase orders and pays invoices against purchase orders.
• Works with department head to gather quotes and develop new budgets for upcoming year.
• Track software distribution. Ensure software is assigned and recorded appropriately.
• Collect and verify documentation of time worked and time off.
• Schedule and return defective parts through UPS/FedEx.
• Open and distribute incoming mail.
• Barcode and enter new equipment received in the department into the inventory system.
• Record changes of location in the inventory system as equipment is distributed or moved.
• Maintain equipment inventory.
• Other duties as assigned.

Conocimientos

Excellent customer service

Typing proficiency

Herramientas

Inventory software

Descripción del empleo

Putnam City Technology in Oklahoma City, Oklahoma seeks a Technical Services Secretary to provide clerical support to the Director of Technical Services, manage correspondence, scheduling, and data gathering. The role emphasizes accurate record-keeping, budget maintenance, vendor quotes, and inventory control; duties include processing invoices, opening purchase orders, and welcoming visitors.

Ideal candidates show strong admin skills, reliability, and the ability to work within a public school