Technical Services Secretary

Administration Office; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Putnam City Technology in Oklahoma City, Oklahoma seeks a Technical Services Secretary to provide clerical support to the Director of Technical Services, manage correspondence, scheduling, and data gathering. The role emphasizes accurate record-keeping, budget maintenance, vendor quotes, and inventory control; duties include processing invoices, opening purchase orders, and welcoming visitors.

Ideal candidates show strong admin skills, reliability, and the ability to work within a public school

Qualifications

• Excellent customer service skills.
• A reasonable degree of proficiency in typing and operation of common office equipment.

Responsibilities

• Prepares correspondence, reports, notices, and recommendations as required.
• Places, receives and routes incoming calls.
• Obtains, gathers, and organizes pertinent data as needed.
• Orders and maintains supplies as needed.
• Welcomes visitors and assists their needs.
• Maintains and monitors department budget. Opens new purchase orders and pays invoices against purchase orders.
• Works with department head to gather quotes and develop new budgets for upcoming year.
• Track software distribution. Ensure software is assigned and recorded appropriately.
• Collect and verify documentation of time worked and time off.
• Schedule and return defective parts through UPS/FedEx.
• Open and distribute incoming mail.
• Barcode and enter new equipment received in the department into the inventory system.
• Record changes of location in the inventory system as equipment is distributed or moved.
• Maintain equipment inventory.
• Other duties as assigned.

Skills

Excellent customer service

Typing proficiency

Tools

Inventory software

Job description

Starting Date: Immediately

Job Description

TITLE: Technical Services Secretary

QUALIFICATIONS:

• A reasonable degree of proficiency in typing and operation of common office equipment.

REPORTS TO: Director of Technical Services

JOB GOAL: To work efficiently within the organizational structure of

the Technical Services department as a

secretary.

PERFORMANCE RESPONSIBILITIES:

• Prepares correspondence, reports, notices, and recommendations as required.
• Places, receives and routes incoming calls.
• Obtains, gathers, and organizes pertinent data as needed.
• Orders and maintains supplies as needed.
• Welcomes visitors and assists their needs.
• Maintains and monitors department budget. Opens new purchase orders and pays invoices against purchase orders.
• Works with department head to gather quotes and develop new budgets for upcoming year.
• Track software distribution. Ensure software is assigned and recorded appropriately.
• Collect and verify documentation of time worked and time off.
• Schedule and return defective parts through UPS/FedEx.
• Open and distribute incoming mail.
• Barcode and enter new equipment received in the department into the inventory system.
• Record changes of location in the inventory system as equipment is distributed or moved.
• Other duties as as assigned.

TERMS OF EMPLOYMENT: Twelve months.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.

Approved by: Date:

Reviewed and agreed to by: ü Date:

(Signature)

Putnam City School District I-1, Oklahoma 1 of 1

May, 2016

Technical Services Secretary

Putnam City Technology - Oklahoma City, Oklahoma Open in Google Maps

This job is also posted in Putnam City

Job Details

Job ID: 5952933
Application Deadline: Posted until filled
Posted: Yesterday

Starting Date: Immediately

Job Description

TITLE: Technical Services Secretary

QUALIFICATIONS:

• Excellent customer service skills.
• A reasonable degree of proficiency in typing and operation of common office equipment.

REPORTS TO: Director of Technical Services

JOB GOAL: To work efficiently within the organizational structure of

the Technical Services department as a

secretary.

PERFORMANCE RESPONSIBILITIES:

• Prepares correspondence, reports, notices, and recommendations as required.
• Places, receives and routes incoming calls.
• Obtains, gathers, and organizes pertinent data as needed.
• Orders and maintains supplies as needed.
• Welcomes visitors and assists their needs.
• Maintains and monitors department budget. Opens new purchase orders and pays invoices against purchase orders.
• Works with department head to gather quotes and develop new budgets for upcoming year.
• Track software distribution. Ensure software is assigned and recorded appropriately.
• Collect and verify documentation of time worked and time off.
• Schedule and return defective parts through UPS/FedEx.
• Open and distribute incoming mail.
• Barcode and enter new equipment received in the department into the inventory system.
• Record changes of location in the inventory system as equipment is distributed or moved.
• Maintain equipment inventory.
• Other duties as as assigned.

TERMS OF EMPLOYMENT: Twelve months.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.

Approved by: Date:

Reviewed and agreed to by: ü Date:

(Signature)

Putnam City School District I-1, Oklahoma 1 of 1

May, 2016

Position Type: Full-Time

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