School Administrative Secretary & Operations Coordinator

BROKEN ARROW PUBLIC SCHOOLS; Broken Arrow (OK); On-site; USD 19,000 - 23,000; Full time

Job summary

Broken Arrow Public Schools seeks a qualified secretarial professional for the Instructional Services/Assigned Site. Responsibilities include composing correspondence, processing requisitions, handling office supplies, travel arrangements, and financial record-keeping for student funds.

Qualifications require a high school diploma or GED and at least 3 years of secretarial experience, plus strong typing, spelling, grammar, accounting, organizational and computer skills across Mac, IBM and

Qualifications

• Education: High school diploma or GED.
• Experience: Minimum 3 years secretarial experience.
• Skills: Typing 50 wpm, excellent spelling and grammar skills; knowledge of basic accounting; excellent organizational and interpersonal skills; computer literate with knowledge of Mac, IBM and Windows operating systems. Working knowledge of the Internet.

Responsibilities

• Performs complex secretarial and clerical duties involving composing correspondence, preparing purchase requisitions and check requests, ordering and maintaining office supplies, making travel arrangements and itineraries.
• May disburse funds, record financial transactions and audit and balance student organization and other school fund accounts.
• Greets visitors to the school and directs them to their destination according to security procedures.
• Talks with students to resolve problems or direct to another employee.
• Answers telephone, provides information and routes calls. May assist with duties related to site attendance.
• Distributes mail and maintains school calendar.
• Coordinates timekeeping efforts for site office support staff, maintains time and attendance records for staff and reports to Payroll via Que automated timekeeping system. Keeps records of teacher attendance.
• Assists with the distribution of medication and with medical emergencies.
• Abides by district safety standards and procedures.
• Prepares all reports/requests to the Maintenance Department.
• Performs other duties as assigned.

Skills

Typing 50 wpm

Spelling & grammar

Basic accounting

Organizational skills

Interpersonal skills

Mac knowledge

IBM knowledge

Windows knowledge

Internet knowledge

Education

High school diploma or GED

Job description

Broken Arrow Public Schools seeks a qualified secretarial professional for the Instructional Services/Assigned Site. Responsibilities include composing correspondence, processing requisitions, handling office supplies, travel arrangements, and financial record-keeping for student funds.

Qualifications require a high school diploma or GED and at least 3 years of secretarial experience, plus strong typing, spelling, grammar, accounting, organizational and computer skills across Mac, IBM and