Technical Project Coordinator: Orders & Billing

Hitachi Energy; Virginia (MN); On-site; USD 65,000 - 90,000; Full time

Job summary

Hitachi Energy is looking for a Technical Project Coordinator to manage customer orders from start to finish, coordinate invoicing, and support accounts receivable while serving as the main contact for customers. You will work with Finance, Engineering, Manufacturing, Scheduling, Quality, Operations, Procurement, and Sales to ensure projects are delivered on time and meet contract requirements.

The role emphasizes strong communication, meticulous attention to detail, and a proactive approach to

Qualifications

• Bachelor's degree in Finance, Business, Industrial, Manufacturing, Mechanical Engineering, or a related field.
• 2+ years of experience in project coordination, order management, invoicing, accounts receivable, customer service, or related business operations.
• Experience with ERP systems and business processes within a manufacturing environment.
• Strong customer relationship management and communication skills.
• Excellent organizational, analytical, problem-solving, and multi-tasking abilities.

Responsibilities

• Coordinate customer invoicing activities to ensure timely and accurate billing.
• Support accounts receivable processes, collections follow-up, and resolution of billing inquiries.
• Monitor customer orders throughout the order lifecycle, ensuring pricing, documentation, and contractual requirements are accurate.
• Serve as a key customer liaison, providing updates on orders, delivery schedules, invoicing, and project status.
• Partner with Finance on revenue recognition, milestone billing, payment tracking, and dispute resolution.
• Collaborate with Engineering, Manufacturing, Scheduling, Quality, Operations, Procurement, and Sales teams to ensure successful project execution.
• Identify and proactively address issues that may impact customer satisfaction, project timelines, or invoicing accuracy.
• Drive continuous improvement initiatives focused on operational efficiency, quality, and customer experience.

Skills

Customer relationship management

Communication skills

Organizational skills

Analytical thinking

Problem-solving

Multitasking

Education

Bachelor's degree in Finance/Business/Industrial/Manufacturing/Mechanical Engineering or related field

Tools

ERP systems

Job description

Hitachi Energy is looking for a Technical Project Coordinator to manage customer orders from start to finish, coordinate invoicing, and support accounts receivable while serving as the main contact for customers. You will work with Finance, Engineering, Manufacturing, Scheduling, Quality, Operations, Procurement, and Sales to ensure projects are delivered on time and meet contract requirements.

The role emphasizes strong communication, meticulous attention to detail, and a proactive approach to