Technical Project Coordinator

Hitachi Vantara Corporation; Virginia (MN); On-site; USD 50,000 - 75,000; Full time

Job summary

Hitachi Energy is seeking a Technical Project Coordinator to connect customers, project teams, and operations, ensuring order execution from start to finish in a fast-paced manufacturing environment.

You will manage orders, coordinate invoicing, support AR processes, and act as the primary contact for customers, collaborating with Finance, Engineering, Manufacturing, Scheduling, Quality, Operations, and Sales.

Qualifications

• Bachelor's degree in a related field.
• 2+ years in project coordination, order management, invoicing, AR, or customer service.
• Strong customer relationship management and communication skills.
• Experience with ERP systems in a manufacturing environment.
• Excellent organizational, analytical, problem-solving, and multi-tasking abilities.
• Authorized to work in the United States.

Responsibilities

• Coordinate customer invoicing activities to ensure timely and accurate billing.
• Support accounts receivable processes, collections follow-up, and billing inquiries.
• Monitor orders throughout the lifecycle, ensuring pricing, documentation, and contracts align.
• Serve as a key customer liaison, providing updates on orders, delivery, invoicing, and status.
• Collaborate with Finance on revenue recognition, milestone billing, payment tracking, and disputes.
• Drive continuous improvement to enhance operational efficiency, quality, and customer experience.

Skills

Project coordination

Order management

Invoicing

Accounts receivable

Customer service

ERP systems

Manufacturing environment

Communication skills

Organizational skills

Analytical skills

Education

Bachelor's degree in Finance, Business, Industrial, Manufacturing, Mechanical Engineering, or related field

Job description

Job Description:

The opportunity

Are you passionate about delivering an exceptional customer experience while driving operational excellence? Join Hitachi Energy as a Technical Project Coordinator and play a vital role in connecting customers, project teams, and business operations to ensure successful order execution from start to finish.

In this highly collaborative position, you will manage customer orders throughout their lifecycle, coordinate invoicing activities, support accounts receivable processes, and serve as a trusted point of contact for customers. Working closely with Finance, Engineering, Manufacturing, Scheduling, Quality, Operations, and Sales teams, you will help ensure projects are delivered accurately, on time, and in line with customer expectations.

Responsible to ensure compliance with applicable external and internal regulations, procedures and guidelines.

This is an exciting opportunity for a detail-oriented and customer-focused professional who enjoys building relationships, solving challenges, and finding innovative ways to improve processes. You'll contribute to a culture of continuous improvement while supporting projects that help power a more sustainable energy future. If you thrive in a fast-paced manufacturing environment and enjoy working across teams to create positive outcomes, we would love to hear from you.

How you'll make an impact

• Coordinate customer invoicing activities to ensure timely and accurate billing.

• Support accounts receivable processes, collections follow-up, and resolution of billing inquiries.

• Monitor customer orders throughout the order lifecycle, ensuring accuracy of pricing, documentation, and contractual requirements.

• Serve as a key customer liaison, providing updates on orders, delivery schedules, invoicing, and project status.

• Partner with Finance teams on revenue recognition, milestone billing, payment tracking, and dispute resolution.

• Collaborate with Engineering, Manufacturing, Scheduling, Quality, Operations, Procurement, and Sales teams to ensure successful project execution.

• Identify and proactively address issues that may impact customer satisfaction, project timelines, or invoicing accuracy.

• Drive continuous improvement initiatives focused on operational efficiency, quality, and customer experience.

Your background

• Bachelor's degree in Finance, Business, Industrial, Manufacturing, Mechanical Engineering, or a related field.

• 2+ years of experience in project coordination, order management, invoicing, accounts receivable, customer service, or related business operations.

• Strong customer relationship management and communication skills.

• Experience working with ERP systems and business processes within a manufacturing environment.

• Excellent organizational, analytical, problem-solving, and multi-tasking abilities.

• Must be authorized to work in the United States.

More about us

• At Hitachi Energy, you'll be part of a global team advancing the world's energy transition through innovative and sustainable technologies.

• We invest in your growth through ongoing learning opportunities, career development programs, and cross-functional collaboration.

• Our culture is built on safety, integrity, inclusion, and continuous improvement, empowering every employee to make a meaningful impact.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Equal Employment Opportunity

Equal Employment Opportunity (EEO)-Females/Minorities/Protected Veterans/Individuals with Disabilities

Hitachi is an Equal Employment Opportunity (EEO) employer. We welcome applications from all qualified individuals, including females, minorities, protected veterans, and individuals with disabilities.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.