Technical Project Coordinator

Hitachi Energy; Virginia; On-site; USD 75,000 - 95,000; Full time

Job summary

Hitachi Energy is seeking a Technical Project Coordinator in Virginia to manage customer orders, coordinate invoicing, and support accounts receivable. You will liaise with Finance, Engineering, Manufacturing, Scheduling, Quality, Operations, Procurement, and Sales to ensure on-time, accurate project execution that meets customer expectations.

The role emphasizes attention to detail, relationship-building, and process improvements in a fast-paced manufacturing environment.

Qualifications

• Bachelor's degree required in a related field.
• 2+ years in project coordination, invoicing, or accounts receivable.
• Experience with ERP systems and manufacturing processes.
• Strong communication and organizational skills.

Responsibilities

• Coordinate customer invoicing activities to ensure timely and accurate billing.
• Monitor order lifecycle with pricing, documentation, and contracts accuracy.
• Serve as a key customer liaison updating on orders, delivery, invoicing, and status.
• Partner with Finance on revenue recognition, milestone billing, payment tracking.
• Collaborate with Engineering, Manufacturing, Scheduling, Quality, Operations, Procurement, and Sales for project execution.
• Identify and address issues impacting customer satisfaction, timelines, or invoicing accuracy.
• Drive continuous improvement for operational efficiency, quality, and customer experience.

Skills

Customer relationship mgmt

ERP systems

Project coordination

Invoicing

Accounts receivable

Communication

Education

Bachelor's degree in Finance, Business, Industrial, Manufacturing, Mechanical Engineering, or related field

Tools

ERP systems

Job description

The opportunity

Are you passionate about delivering an exceptional customer experience while driving operational excellence? Join Hitachi Energy as a Technical Project Coordinator and play a vital role in connecting customers, project teams, and business operations to ensure successful order execution from start to finish.

In this highly collaborative position, you will manage customer orders throughout their lifecycle, coordinate invoicing activities, support accounts receivable processes, and serve as a trusted point of contact for customers. Working closely with Finance, Engineering, Manufacturing, Scheduling, Quality, Operations, and Sales teams, you will help ensure projects are delivered accurately, on time, and in line with customer expectations.

Responsible to ensure compliance with applicable external and internal regulations, procedures and guidelines.

This is an exciting opportunity for a detail-oriented and customer-focused professional who enjoys building relationships, solving challenges, and finding innovative ways to improve processes. You'll contribute to a culture of continuous improvement while supporting projects that help power a more sustainable energy future. If you thrive in a fast-paced manufacturing environment and enjoy working across teams to create positive outcomes, we would love to hear from you.

How you'll make an impact

• Coordinate customer invoicing activities to ensure timely and accurate billing.
• Support accounts receivable processes, collections follow-up, and resolution of billing inquiries.
• Monitor customer orders throughout the order lifecycle, ensuring accuracy of pricing, documentation, and contractual requirements.
• Serve as a key customer liaison, providing updates on orders, delivery schedules, invoicing, and project status.
• Partner with Finance teams on revenue recognition, milestone billing, payment tracking, and dispute resolution.
• Collaborate with Engineering, Manufacturing, Scheduling, Quality, Operations, Procurement, and Sales teams to ensure successful project execution.
• Identify and proactively address issues that may impact customer satisfaction, project timelines, or invoicing accuracy.
• Drive continuous improvement initiatives focused on operational efficiency, quality, and customer experience.

Your background

• Bachelor's degree in Finance, Business, Industrial, Manufacturing, Mechanical Engineering, or a related field.
• 2+ years of experience in project coordination, order management, invoicing, accounts receivable, customer service, or related business operations.
• Strong customer relationship management and communication skills.
• Experience working with ERP systems and business processes within a manufacturing environment.
• Excellent organizational, analytical, problem-solving, and multi-tasking abilities.
• Must be authorized to work in the United States.

More about us

• At Hitachi Energy, you'll be part of a global team advancing the world's energy transition through innovative and sustainable technologies.
• We invest in your growth through ongoing learning opportunities, career development programs, and cross-functional collaboration.
• Our culture is built on safety, integrity, inclusion, and continuous improvement, empowering every employee to make a meaningful impact.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles-particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions-additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.