Team Administrative Coordinator

Michael Page; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

MPI is seeking a Team Administrative Coordinator in New York to provide hands-on administrative support to a busy financial services team. This on-site, contract-to-hire role focuses on scheduling, meeting coordination, travel planning, and day-to-day logistics to keep operations running smoothly.

The ideal candidate has 3–5+ years as an Administrative Assistant, experience in banking or financial services is a plus, and strong interpersonal and written/oral communication skills.

Qualifications

• Prior experience as an Administrative Assistant (3-5+ years of experience).
• Prior experience working in Banking or Financial services is a plus.
• Excellent interpersonal and communication skills
• Must be highly organized and able to work proactively.
• Excellent written and verbal communication skills, including proven experience in dealing with confidential and sensitive issues.
• Microsoft Office experience is required.
• Ability to work on-site.
• This is a Contract to Hire role, applicants should be immediately available.

Responsibilities

• Coordinate team schedules, meetings, and appointments.
• Prepare and distribute meeting agendas, materials, and follow-up documentation as needed.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Maintain and organize team files, documents, and records for easy access and retrieval.
• Communicate effectively with internal and external stakeholders to support team objectives.
• Track and manage team expenses, ensuring accuracy and compliance with company policies.
• Provide general administrative support as required by the team.

Skills

Interpersonal skills

Communication skills

Organizational skills

Confidentiality handling

Tools

Microsoft Office

Job description

The Team Administrative Coordinator will play a key role in providing administrative support to a varied team within the financial services industry. This temporary position is based in New York and focuses on ensuring smooth day-to-day operations by managing schedules, coordinating meetings, and handling essential team logistics. Please note, this role is on-site.

Description

• Coordinate team schedules, meetings, and appointments to ensure seamless operations.
• Prepare and distribute meeting agendas, materials, and follow-up documentation as needed.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Maintain and organize team files, documents, and records for easy access and retrieval.
• Communicate effectively with internal and external stakeholders to support team objectives.
• Track and manage team expenses, ensuring accuracy and compliance with company policies.
• Provide general administrative support as required by the team.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

• Prior experience as an Administrative Assistant (3-5+ years of experience).
• Prior experience working in Banking or Financial services is a plus.
• Excellent interpersonal and communication skills
• Must be highly organized and able to work proactively.
• Excellent written and verbal communication skills, including proven experience in dealing with confidential and sensitive issues.
• Microsoft Office experience is required.
• Ability to work on-site.
• This is a Contract to Hire role, applicants should be immediately available.

Job Offer

Contract to Hire opportunity with two vacancies available.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.