Facilities Coordinator

Michael Page; Greenwich (CT); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401k with company match

Annual bonus eligibility

Job summary

Michael Page is seeking a Facilities Coordinator in Greenwich, CT to partner with the Facilities Director in managing vendors, daily operations, and office moves. The role focuses on maintaining safe, compliant facilities and supporting build-outs and relocations.

Ideal candidates have 4+ years in facilities, experience with maintenance scheduling, CAD familiarity, and strong communication skills to collaborate across teams and with external vendors.

Qualifications

• 4+ years of facilities experience in professional or financial services.
• Experience coordinating maintenance with vendors or contractors.
• CAD experience or familiarity with construction drawings preferred.
• Excellent communication and proactive issue resolution.

Responsibilities

• Coordinate daily facilities operations, ensuring all systems and equipment function effectively.
• Schedule and oversee routine maintenance and repairs, working closely with vendors and contractors.
• Manage facility-related budgets and track expenses to ensure cost efficiency.
• Respond to and resolve facilities-related issues promptly to maintain a safe and productive work environment.
• Ensure compliance with health and safety regulations and company policies.
• Maintain accurate records of maintenance schedules, vendor contracts, and facility inspections.
• Collaborate with the secretarial and business support team to address workspace needs and improvements.
• Support special projects and office relocations as needed.

Skills

Organizational skills

Multitasking

Facilities coordination

Vendor management

CAD / construction drawings

Budget tracking

Communication

Problem-solving

Education

Experience in professional/financial services

Tools

CAD software (AutoCAD)

Job description

The Facilities Coordinator will play a vital role in ensuring the smooth operation and maintenance of facilities within the financial services sector in Greenwich. This position will partner directly with the Facilities Director to manage vendors, day to day operations, and support construction projects, office moves, and build-outs.

This financial services firm in headquartered in CT and has offices across the country and globally. This is a newly created position in a very fast paced, dynamic, white-glove-services focused environment.

Description

• Coordinate daily facilities operations, ensuring all systems and equipment function effectively.
• Schedule and oversee routine maintenance and repairs, working closely with vendors and contractors.
• Manage facility-related budgets and track expenses to ensure cost efficiency.
• Respond to and resolve facilities-related issues promptly to maintain a safe and productive work environment.
• Ensure compliance with health and safety regulations and company policies.
• Maintain accurate records of maintenance schedules, vendor contracts, and facility inspections.
• Collaborate with the secretarial and business support team to address workspace needs and improvements.
• Support special projects and office relocations as needed.

Profile

A successful Facilities Coordinator should have:

• Strong organizational and multitasking skills to manage multiple facilities tasks efficiently.
• 4+ years of experience in facilities (either as an Executive Assistant, Office Manager, or Facilities Coordinator), ideally in a professional services or financial services environment.
• Experience with coordinating maintenance schedules and working with vendors or contractors.
• Experience with construction drawings or CAD is strongly preferred.
• Proficiency in using office software for tracking budgets and maintaining records.
• Excellent communication skills to collaborate with internal teams and external vendors.
• A proactive approach to identifying and resolving facilities-related issues.

Job Offer

• Competitive salary ranging from $100-120K per year.
• Annual bonus eligibility based on personal and company performance.
• Comprehensive benefits package including health, dental, vision, and 401k with great company match.
• Opportunities for long-term career growth and ownership over high-level responsibilities.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.