Administrative Assistant

Michael Page; Greenwich (CT); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k with match

Job summary

Michael Page in Greenwich, CT seeks an Administrative Assistant to support Managing Directors on a trading floor, coordinating calendars and travel, and handling correspondence.

The role requires 6+ years of executive support, superb organization, and strong communication; proficiency with office software (including AI tools) and Excel is expected. Compensation includes 100-110k USD plus benefits and growth.

Qualifications

• 6+ years of executive support experience, ideally on a trading floor.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software including AI tools and Excel.
• Attention to detail and deadline-driven work.

Responsibilities

• Manage calendars, appointments, and schedules for team members.
• Coordinate domestic and international travel and prepare itineraries.
• Handle emails, phone calls, and correspondence.
• Prepare documents, presentations, and reports.
• Maintain and organize records, files, and office supplies.
• Assist with meeting preparation, including agendas and minutes.
• Support projects with timely administrative tasks.
• Liaise between departments and external contacts.
• Gatekeeper to executive leaders.

Skills

Executive support

Trading floor

Calendar management

Travel coordination

Communication skills

Tools

Excel

Office software

AI implementation

Data management tools

Job description

The Administrative Assistant will provide essential support to Managing Directors in a trading floor environment, ensuring smooth day-to-day operations. This role demands strong international travel coordination, calendar management, and fast paced coordination on behalf of senior leaders.

This is a top ranked investment firm headquartered in Greenwich, CT with offices across the country and the world.

Description

• Manage calendars, appointments, and schedules for team members.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare and edit documents, presentations, and reports as needed.
• Maintain and organize records, files, and office supplies.
• Assist with meeting preparation, including agendas and minutes.
• Support team projects by ensuring timely completion of administrative tasks.
• Act as a liaison between departments and external contacts.
• Act as a true gatekeeper to executive leaders.

Profile

A successful Administrative Assistant should have:

• 6+ years of executive support experience, ideally in a trading floor environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software, including AI implementation and Excel usage.
• Attention to detail and the ability to meet deadlines.

Job Offer

• Competitive salary ranging from $100-110K USD.
• Overtime eligibility (offering extensive additional income to total compensation).
• Comprehensive benefits package including health, dental, vision, and 401k with generous match.
• Opportunity for long-term career growth in a fast paced, dynamic environment.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.