Tampa: Administrative Clerk

Wood Smith Henning & Berman LLP; Tampa (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

Wood Smith Henning & Berman LLP in Tampa is seeking a full-time Administrative Clerk to handle document management and provide daily support to attorneys and staff. The role requires at least 5 years of administrative experience, preferably within the legal sector. Proficiency in MS Office is essential, alongside exceptional communication skills and the ability to operate standard office equipment. A professional demeanor and team-oriented mindset are required. The position is onsite from 8:00 a.m. to 5:00 p.m., Monday to Friday.

Qualifications

• 5+ years of experience as an administrative assistant or receptionist.
• 1+ year experience in the legal field.
• Proficiency in MS Office (MS Word, Excel & Outlook).
• Self-starter, organized, able to prioritize tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Assist with document management and filing.
• Support trial preparation activities.
• Greet clients and manage reception duties.
• Manage kitchen supplies and office organization.
• Assist with processing daily mail and invoices.

Skills

Document management

MS Office proficiency

Communication skills

Organization

Team player

Job description

WSHB seeks an Administrative Clerk for its Tampa or Boca Raton office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements

• Minimum 5 years of experience as an administrative assistant or receptionist.
• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.