Sonoma County: Administrative Clerk

Wood Smith Henning & Berman LLP; Petaluma (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Flexible spending account

Bonuses potential

Job summary

Wood Smith Henning & Berman LLP seeks an Administrative Clerk for its Petaluma office. This full-time, onsite role supports attorneys and staff with daily tasks, file management, and court document handling.

Responsibilities include greeting clients, organizing files, assisting with trial prep, and processing invoices. The ideal candidate has at least 2 years in a law firm and strong MS Office skills, with reliable, detail-oriented work habits.

Qualifications

• Minimum of 2 years law firm experience.
• Proficient in MS Office applications (Word/Excel/Outlook).
• Able to multitask and prioritize in a fast-paced environment.

Responsibilities

• Assist with document management, file organization, and e-filing.
• Assist with trial preparation and creating trial binders.
• Greet clients and guests in a professional manner.
• Set up conference rooms for depositions and meetings.
• Assist with processing of invoices and maintaining an invoice matrix.
• Assist paralegals with handling medical records and imaging.

Skills

Attention to detail

Time management

Team player

Self-starter

Tools

MS Word

MS Excel

MS Outlook

Job description

WSHB seeks an Administrative Clerk for its Petaluma office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum of 2 years law firm experience.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account